Swim Club Management
Manage family memberships, pool access, client check-ins, clubhouse rentals, concession sales, staff schedules, and member cards from a centralized system designed for swim clubs.
Run your pool, swim club, or lesson program with one flexible platform built to simplify daily operations. eSoft Planner helps you manage online bookings, memberships, staff schedules, payments, check-ins, and customer communication without relying on disconnected spreadsheets. Give families convenient self-service access while your team gains clearer visibility into programs, rentals, and revenue.
Flexible tools for memberships, lessons, rentals, payments, and day-to-day pool operations.
Manage family memberships, pool access, client check-ins, clubhouse rentals, concession sales, staff schedules, and member cards from a centralized system designed for swim clubs.
Coordinate private and semi-private lessons, instructor assignments, level progression, sibling bookings, make-up credits, and parent communications while giving families convenient online scheduling options.
Organize pool and clubhouse rentals, classes, camps, retail activity, and staff availability with configurable scheduling tools that reduce administrative work and prevent double bookings.
eSoft Planner brings the moving parts of pool management into a configurable, easy-to-use system. Replace manual scheduling and fragmented records with real-time online booking, membership management, access control, payment processing, and staff coordination. Whether you operate a member-focused swim club, a lesson-driven swim school, or a community pool, choose the modules that fit your operation and scale without paying more for additional customers or staff.
See how facility operators streamline scheduling, service, and administration with eSoft Planner.
"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their..."
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their..."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their..."
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their..."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their..."
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their..."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
Get practical technology and hands-on support shaped by real facility experience.
Built by professionals who have operated sports facilities and understand complex scheduling demands.
Select the tools your pool operation needs instead of paying for unnecessary features.
Receive unlimited, consultative support from a dedicated U.S.-based customer service team.
Flat subscription pricing and no contracts help facilities control costs as they grow.
Industry-minded software support for schedule-based businesses nationwide.
eSoft Planner is the flagship product of PPC Communications, a family-owned company founded in Cincinnati, Ohio, in 2008. Our founders created the platform after experiencing firsthand how poorly spreadsheets and basic online calendars served a sports training facility. Since then, we have continually improved eSoft Planner through collaboration with operators across the United States, including swim clubs, swim schools, sports academies, municipal centers, and athletic organizations. We believe facility managers deserve more than software: they need dependable tools, practical guidance, and responsive people behind them. From our Cincinnati home base, our team helps schedule-based businesses replace repetitive administrative work with configurable systems that support stronger service, clearer workflows, and sustainable growth.
Swimming pool management software is a centralized system for handling the operational tasks of a pool, swim club, or swim school. It can manage memberships, online bookings, lesson schedules, instructor assignments, customer payments, check-ins, access control, rentals, and staff schedules. By keeping these workflows in one platform, facilities can reduce manual entry, avoid scheduling conflicts, and provide better self-service for members and families.
Talk with our team about the tools your facility needs.
18 years supporting schedule-based businesses.
Rated 5 stars from Google reviewers.
Dedicated consultative support team.
Tell us about your programs, memberships, and scheduling needs, and we’ll help identify the right eSoft Planner modules.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.