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Automated Sports Scheduling for Teams, Facilities, and Programs

Coordinate practices, games, rentals, classes, and camps with automated sports scheduling software built for busy organizations. eSoft Planner helps teams, facilities, and programs reduce double bookings, give customers real-time online booking options, automate reminders, and streamline daily administration through a configurable platform designed around the way activity-based businesses operate.

Sports facility manager reviewing an automated team scheduling dashboard

Our Automated Sports Scheduling Services

Manage team activities, facility availability, registrations, payments, and communications through connected scheduling tools.

Team Scheduling Software

Coordinate practices, games, tryouts, and team activities through centralized scheduling with real-time updates and automated reminders for players, parents, coaches, and staff.

Facility Booking Software

Manage facility rentals, reservations, availability, payments, and customer bookings in one place while helping prevent double bookings and improving facility utilization.

Team Registration Software

Collect player information, custom registration data, waivers, team agreements, and payments through configurable online registration forms and payment schedules.

Team Payment Management

Track player fees, balances, budgets, and payment schedules while supporting one-time or recurring team payments through centralized administrative tools.

Team Communication Software

Send updates and automated reminders to players, parents, coaches, and staff, including notifications related to schedules, payments, and team activities.

Class And Camp Scheduling

Schedule classes, camps, clinics, and lessons with online enrollment and participant management, alongside team practices, games, and facility bookings.

Built For Activity-Based Businesses

Simplify Every Sports Scheduling Workflow

eSoft Planner brings scheduling, registration, payments, communications, and facility management together in a configurable platform. Teams and programs can coordinate recurring activities, while facilities can manage spaces, rentals, lessons, camps, and classes. Real-time customer booking, automated reminders, and modular features help reduce administrative work without forcing your organization into a rigid workflow.

Sports organization manager coordinating schedules and bookings
Made For Real Operations

Scheduling Success Stories

See how configurable scheduling tools support sports facilities, teams, programs, and other activity-based organizations.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.
The eSoft Planner Difference

Why Choose eSoft Planner?

Get scheduling software shaped by real experience running sports and activity-based businesses.

Industry Experience

Built from first-hand experience running sports facilities and collaboration with activity-based business owners.

Flexible Configuration

Configure workflows around your organization instead of forcing your operations into a rigid system.

Dedicated Support

Receive unlimited consultative customer service from a dedicated U.S.-based support team.

Modular Pricing

Choose the features you need through an a-la-carte system designed for small businesses.

Meet The eSoft Planner Team

Industry-informed software support for organizations managing schedules, people, and facilities.

eSoft Planner is the flagship product of PPC Communications, a family-owned company in Cincinnati, Ohio. Founded in 2008, the platform began when its founders needed better tools for their own sports training facility than spreadsheets and online calendars could provide. Since then, eSoft Planner has grown through collaboration with owners of sports academies, sports complexes, swim clubs, music schools, shooting ranges, sewing schools, and other activity-based businesses across the United States. The team continues to develop configurable software and consultative support that help organizations manage scheduling, registration, payments, communications, and facility operations around their own workflows.

FoundedEstablished in 2008
SupportDedicated U.S.-based customer support
ApproachPersonal customer success manager assigned

Frequently Asked Questions

What can automated sports scheduling software manage?

Automated sports scheduling software can coordinate practices, games, tryouts, lessons, camps, clinics, classes, rentals, and other team or facility activities. eSoft Planner also connects scheduling with registrations, payments, communications, memberships, and customer self-service tools, helping organizations manage people, spaces, and programs through a centralized platform.

How does sports scheduling software help prevent double bookings?

Can customers book sports facilities online?

Can the software support team registration and waivers?

Can eSoft Planner manage team payments and billing?

Does the platform send schedule reminders and team communications?

Can sports facilities manage more than team schedules?

Is eSoft Planner available for organizations outside traditional sports teams?

Need Help Choosing Scheduling Tools?

Talk with the eSoft Planner team about your organization’s scheduling workflows.

Ready To Simplify Sports Scheduling?

Connect with eSoft Planner to discuss your teams, facilities, programs, and scheduling requirements.

Contact Us Today

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.