Team Scheduling
Coordinate practices, games, tournaments, tryouts, and recurring activities from a centralized calendar with real-time updates, resource coordination, and reminders that help prevent scheduling conflicts.
Run coaching programs with one flexible platform for scheduling, online registration, and payment collection. eSoft Planner helps coaches replace scattered spreadsheets and calendars with real-time booking, organized participant records, digital forms, and automated reminders. Build a smoother experience for athletes, parents, staff, and administrators while keeping practices, lessons, camps, and program fees on track.
Manage the essential scheduling, enrollment, payment, and communication workflows that keep coaching programs organized and accessible.
Coordinate practices, games, tournaments, tryouts, and recurring activities from a centralized calendar with real-time updates, resource coordination, and reminders that help prevent scheduling conflicts.
Collect player information, custom enrollment details, waivers, medical releases, team agreements, and payments through configurable online forms built around each program’s requirements.
Collect and track player fees, payment schedules, balances, and one-time or recurring payments so coaches and administrators can monitor program finances with less manual follow-up.
Store liability waivers, medical releases, physical forms, and team agreements digitally, giving administrators a more organized way to manage participant documentation.
Send schedule updates, automated reminders, and payment notifications to players, parents, coaches, and staff, helping everyone stay informed as plans change.
Bring registrations, schedules, payments, budgets, game results, documents, and team communications into one system designed for sports teams and coaching programs.
eSoft Planner gives coaches and sports organizations a configurable system for the work that happens beyond the field or court. Let customers register and book online in real time, organize program schedules, collect fees, and reduce repetitive data entry. Modular tools allow you to select the features your operation needs, while flat subscription pricing does not increase as your customer or staff count grows.
See how organized operations help sports businesses create better experiences for every participant.
"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their..."
"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their..."
"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."
"Very happy with esoft. They have been very helpful and responsive to any of my questions and concerns. Definitely a personal level of attention they provide."
"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their..."
"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their..."
"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."
"Very happy with esoft. They have been very helpful and responsive to any of my questions and concerns. Definitely a personal level of attention they provide."
"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their..."
"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their..."
"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."
"Very happy with esoft. They have been very helpful and responsive to any of my questions and concerns. Definitely a personal level of attention they provide."
"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
A practical platform and knowledgeable support for organizations that run on schedules.
Built by people with first-hand experience running sports training facilities and schedule-based businesses.
Choose the tools you need, from registrations and payments to scheduling, memberships, and rentals.
Every new client receives a personal customer success manager and unlimited consultative customer service.
Flat subscription pricing supports growing customer and staff counts without raising your platform cost.
Experienced partners for more organized, scalable sports operations.
eSoft Planner began in 2008 after its founders saw how difficult it was for instructor-based businesses to force spreadsheets and online calendars to manage complex operations. Built initially for a sports training facility, the platform grew through direct collaboration with sports academy owners, sports complexes, swim clubs, and other activity-based organizations. As the flagship product of family-owned PPC Communications in Cincinnati, Ohio, eSoft Planner combines practical industry perspective with adaptable technology. Today, the team supports organizations across the United States with tools that simplify scheduling, registration, payments, and administration. Its goal remains straightforward: give coaches and facility managers the equipment, guidance, and flexibility needed to spend less time on repetitive work and more time delivering strong programs.
Sports coaching software centralizes the administrative work behind coaching programs. It can manage practice and game schedules, online registrations, participant information, payments, waivers, and communications. Rather than maintaining separate spreadsheets, calendars, and payment records, coaches and administrators can use one system to coordinate athletes, parents, staff, facilities, and program activities. This improves visibility and reduces repetitive manual tasks.
Talk with our team about the tools your programs need.
Certified experience serving schedule-based business operations.
Certified platform informed by facility operations.
Certified commitment to consultative client assistance.
Tell us how your programs run, and our team can discuss the modules that fit your scheduling, registration, and payment needs.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.