Take the administrative pressure out of collecting player fees with eSoft Planner. Our flexible tools help sports organizations accept online payments, organize balances, build payment schedules, and keep families informed in one place. Instead of chasing checks or updating spreadsheets, your staff can spend more time supporting athletes, coaches, and programs while maintaining a clearer view of cash flow.
Flexible software tools that organize player billing, registration, balances, documentation, and payment-related communication for busy sports organizations.
Collect player fees online with configurable one-time or recurring payment options. Keep payment activity centralized so administrators can manage registrations, program fees, memberships, and other team charges without relying on disconnected tools.
Create team budgets, organize expenses, and track player balances from a single view. Clear financial information helps program leaders understand outstanding payments and make more informed decisions about team spending.
Use customizable registration forms to collect player information, program enrollment details, waivers, medical releases, agreements, and payments together. Families can complete required steps online, reducing manual data entry for staff.
Set payment schedules that support recurring team charges and ongoing programs. Automated billing structures make it easier to manage memberships, installments, and regularly scheduled services while giving families a predictable payment experience.
Send team updates and automated reminders to players, parents, coaches, and staff. Timely communications can reinforce payment expectations while keeping schedules, program details, and important notices easy to find.
Collect and store liability waivers, medical releases, physical forms, and team agreements digitally. Connect required documents with registration workflows to help keep player records complete and accessible when your staff needs them.
eSoft Planner brings payment collection into the same system your organization uses to manage registrations, teams, schedules, and communications. Configure payment schedules that fit your programs, let families pay online, and monitor balances without sorting through separate spreadsheets. Built for sports facilities and activity-based organizations, the platform gives administrators a practical way to reduce repetitive work, improve visibility, and support a smoother experience for every family.
See how organized workflows help sports organizations focus more on their programs and athletes.
"Very happy with the software and support staff."
"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their..."
"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their..."
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."
"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."
"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"Very happy with the software and support staff."
"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their..."
"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their..."
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."
"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."
"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"Very happy with the software and support staff."
"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their..."
"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their..."
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."
"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."
"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
Purpose-built software and hands-on support help sports organizations manage more with less administrative effort.
Built from firsthand experience operating a sports training facility and collaborating with facility owners.
Adapt modules, forms, schedules, and payment workflows to match the way your organization operates.
Every new client receives a personal customer success manager and consultative support from a U.S.-based team.
Choose needed modules with flat subscription pricing that does not increase as customers or staff grow.
Experienced software partners for active, schedule-based organizations.
eSoft Planner began in 2008 after its founders experienced the limitations of forcing spreadsheets and online calendars to run a sports training facility. As the flagship product of family-owned PPC Communications in Cincinnati, Ohio, the platform has continued to evolve through direct collaboration with business owners. The team supports sports academies, complexes, swim clubs, schools, municipal centers, and other activity-based organizations across the United States. Its goal is straightforward: provide the practical tools, flexibility, and consultative guidance organizations need to manage schedules, payments, registrations, and customer service more efficiently. By pairing real-world facility insight with adaptable software, eSoft Planner helps clients build smoother operations without adding unnecessary complexity.
Teampay is a separate payment platform and is not identified as an eSoft Planner product. eSoft Planner helps sports organizations collect and track player-related payments within workflows for registration, team management, scheduling, and communication. Administrators can configure payment schedules, review balances, and connect payment collection with the program information and documents families submit online.
Talk with our team about a workflow that fits your programs.
Longstanding software experience for active organizations.
Pay only for needed software features.
Personalized guidance for every new client.
Tell us about your teams and programs, and we will help you explore the eSoft Planner tools that fit your payment collection needs.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.