Swim Club Management
Manage memberships, pool access, rentals, lessons, check-ins, staff schedules, retail sales, and family accounts from a centralized swim club management platform.
Run a more organized swim operation with software designed for clubs, coaches, and modern aquatic facilities. eSoft Planner brings online scheduling, membership management, lesson coordination, staff assignments, payments, check-ins, and performance-focused administration into one flexible system. Replace disconnected calendars and manual tasks with tools that help your team serve swimmers, families, and members more efficiently every day.
Flexible scheduling and management tools for swim clubs, swim schools, coaches, members, and aquatic facility operations.
Manage memberships, pool access, rentals, lessons, check-ins, staff schedules, retail sales, and family accounts from a centralized swim club management platform.
Coordinate swim lesson booking, instructor assignments, level progression, sibling scheduling, make-up credits, and parent communication for lesson-focused swim school programs.
Offer real-time self-service scheduling for lessons, camps, classes, rentals, packages, and memberships while giving administrators clearer control of daily facility activity.
eSoft Planner gives club coaches and aquatic administrators a configurable way to manage the moving parts of a busy facility. Organize memberships, lessons, instructors, pool and clubhouse rentals, check-ins, payments, and retail activity without relying on disconnected spreadsheets. Modular features let you choose the tools your operation needs, while online self-service helps families book in real time and reduces repetitive work for staff.
See how activity-based organizations streamline scheduling, service, and daily administration with eSoft Planner.
A flexible platform and hands-on support for organizations that run on schedules.
Built from first-hand experience operating a sports training facility and collaborating with facility owners.
Choose the functions you need without paying for unnecessary modules or features.
Every new client receives a personal customer success manager and consultative U.S.-based support.
Flat subscription pricing does not increase as you add more customers or staff.
Industry-informed software support for schedule-based organizations.
eSoft Planner is the flagship product of PPC Communications, a family-owned company founded in 2008. It began with a practical challenge: the founders needed a better way to run their own sports training facility than spreadsheets and basic online calendars could provide. That firsthand experience still guides the platform today. Through ongoing collaboration with owners and administrators, eSoft Planner has evolved to support swim clubs, swim schools, sports academies, municipal centers, schools, and other activity-based organizations across the United States. The team focuses on giving busy operators configurable software, useful guidance, and responsive support—not forcing every facility into a rigid system. Its goal is to provide the operational equipment and confidence organizations need to power their passion.
The best app depends on whether a coach needs training analysis, team communication, or facility administration. For operational needs, eSoft Planner is designed for swim clubs and aquatic facilities that need scheduling, lesson management, instructor assignments, memberships, payments, check-ins, rentals, and customer self-service in one system. It helps coaches and administrators spend less time coordinating logistics across separate calendars and spreadsheets.
Speak with a knowledgeable team member about your facility’s needs.
Eighteen years serving schedule-based businesses
Five-star rating from three Google reviews
Family-owned software provider since 2008
Tell us about your club, lessons, memberships, and facility needs. Our team will help you explore a configuration that fits your operation.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.