Digital Membership Card Software for Facilities

A digital membership card stores or connects a member’s identity and membership status in a digital format, typically accessed through a phone or your organization’s membership system. At check-in, staff can review the member record and confirm eligibility. When connected with scheduling, payment, and access workflows, it reduces manual record searches and helps keep membership information current across daily operations.

Digital membership card software can support sports performance facilities, swim clubs, racquet clubs, fitness centers, academies, schools, municipal programs, and other activity-based organizations with recurring members. It is particularly useful where staff need to manage family accounts, facility entry, classes, rentals, lessons, or member purchases alongside membership records. eSoft Planner is designed for schedule-based and instructor-led operations.

Yes. A connected platform can place membership administration alongside scheduling, customer records, payment processing, and other operational tools. This gives staff a more complete view of each customer rather than requiring separate systems for bookings and memberships. eSoft Planner offers modular functionality, allowing organizations to select membership, scheduling, payment, retail, and access-related capabilities based on their operating needs.

Yes. Family membership support is important for organizations serving parents, children, and households with shared facility access or programming needs. eSoft Planner is used by businesses that manage family memberships, including swim clubs and activity-based facilities. Keeping related customer records organized can help staff handle check-ins, enrollment, scheduling, and membership administration with fewer manual workarounds.

They can help streamline check-ins by giving staff a consistent way to locate and review member information. Rather than searching through paper lists or separate files, teams can access connected membership records within their operating system. Results depend on the facility’s workflow and chosen modules, but centralized records can reduce repetitive lookups and help front-desk teams serve members more efficiently.

eSoft Planner uses an a-la-carte pricing structure, so organizations pay for the features they need rather than a one-size-fits-all package. Sports facility scheduling software starts at $39 per month, while swim club management starts at $700 per year. Final costs depend on the modules selected, such as memberships, scheduling, payment processing, access management, point of sale, or team management.

No. eSoft Planner states that no contracts are required. This approach gives organizations more flexibility when selecting a software platform and helps them focus on the modules that match their current operations. The system is designed to be configurable, so facilities can build a practical setup around their memberships, scheduling, lessons, rentals, payments, and administrative workflows.

Each new eSoft Planner client is assigned a personal customer success manager and receives unlimited consultative customer service from a dedicated U.S.-based support team. The company also offers consulting services for sports facility programming development and website design. This hands-on guidance helps organizations configure their software around real operational needs instead of navigating implementation alone.