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Reliable Facility Scheduling and Management Software

eSoft Planner helps schedule-based businesses replace spreadsheets, phone tag, and disconnected calendars with one configurable platform. Manage rentals, lessons, camps, memberships, staff schedules, payments, access, and customer self-service from a branded online system built by people who have run facilities themselves. Streamline daily operations, reduce double bookings, and give customers real-time booking convenience.

Facility scheduling software dashboard

Our Facility Scheduling and Management Software Services

Flexible scheduling and management modules for sports facilities, swim clubs, academies, and other activity-based businesses.

Facility Scheduling

Manage rentals, lessons, camps, clinics, classes, memberships, payments, access, and customer self-service in one modular platform designed for sports facilities and other schedule-based businesses.

Baseball Software

Coordinate batting cage rentals, field reservations, academy memberships, private lessons, camps, team programs, coaches, athletes, and pro shop inventory with tools built for baseball and softball operations.

Swim Club Management

Automate swim club administration with membership cards, check-ins, clubhouse rentals, pool rentals, concession sales, family memberships, staff scheduling, private lessons, and performance tracking.

Configurable Operations

Run Your Facility With Less Friction

Facility owners need more than a calendar. eSoft Planner connects scheduling, administration, customer self-service, payments, memberships, staff coordination, and reporting in one configurable system. Built from first-hand sports facility experience, it helps eliminate double bookings, reduce repetitive data entry, improve cash flow, and create a smoother customer experience without forcing your operation into a rigid software model.

Facility manager reviewing scheduling software
Trusted By Operators

Client Success

See how schedule-based businesses simplify operations, reduce admin work, and improve customer booking experiences.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R
The eSoft Planner Difference

Why Choose eSoft Planner?

eSoft Planner combines practical industry experience with flexible software and hands-on support.

Operator-Built

Created by people who managed sports facilities and understand day-to-day scheduling pressure.

Flexible

Choose only the modules you need, with no contracts required to get started.

Guided Support

Every new client gets a personal success manager and unlimited consultative support.

Scalable

Flat subscription pricing helps facilities grow customers and staff without automatic cost increases.

Meet eSoft Planner

Built by facility operators for growing schedule-based businesses.

eSoft Planner began in 2008 when its founders needed a better way to run their own sports training facility. Spreadsheets and basic online calendars could not manage the real complexity of lessons, rentals, staff schedules, memberships, and customer communication. Built in Cincinnati, Ohio as the flagship product of family-owned PPC Communications, eSoft Planner has grown through close collaboration with sports academies, swim clubs, sports complexes, music schools, shooting ranges, sewing schools, nonprofits, municipal centers, and athletic organizations across the United States. Today, the team’s vision remains practical: give facility managers flexible software, knowledgeable support, and proven operational tools that help them focus more on their passion and less on administration.

2008Founded to solve real facility scheduling challenges.
18 YearsLongstanding experience supporting schedule-based businesses.
5-Star RatingRated 5 stars on Google Business Profile.

Frequently Asked Questions

What types of facilities can use eSoft Planner?

eSoft Planner is designed for schedule-based and instructor-based businesses, especially sports performance facilities, swim clubs, baseball and softball academies, swim schools, dance studios, municipal programs, music schools, shooting ranges, and similar organizations. The platform is configurable, so facilities can manage rentals, lessons, camps, clinics, memberships, teams, point of sale, and access needs in one system.

Can customers book facility time online?

How much does facility scheduling and management software cost?

What features are included in the software?

Does eSoft Planner help with setup and support?

Can the software handle payments and memberships?

Is eSoft Planner suitable for small businesses?

What makes eSoft Planner different from generic calendar tools?

Still Have Software Questions?

Get practical answers from a facility software specialist.

Trusted Platform

Awards and Recognition

Industry-built platform badge

Industry-Built Platform

Built from real facility operating experience.

U.S.-based support badge

U.S.-Based Support

Dedicated help from knowledgeable U.S. specialists.

Flexible pricing badge

No-Contract Pricing

Flexible modules with no required contracts.

Ready to Simplify Facility Management?

Tell us about your facility, programs, and scheduling challenges. The eSoft Planner team will help you identify the right modules and next steps.

Contact Us Today

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.