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School Sports Registration Software for Student Sign-Ups

Simplify student sign-ups and school sports administration with flexible software for registrations, waivers, payments, schedules, team communications, and participant records. eSoft Planner helps schools coordinate organized activities while reducing repetitive administrative work, preventing double bookings, and giving families convenient online access. Built from real-world sports facility experience, the platform supports efficient program management across school athletic operations.

School administrator managing student sports registrations and team schedules online

Our School Sports Software Services

Centralize student registration, team administration, scheduling, payments, documents, and communication in one configurable platform.

Team Registration

Collect player information, custom registration data, waivers, team agreements, and payments through configurable online registration forms and payment schedules.

Team Management

Manage sports teams with centralized tools for player registration, tryouts, schedules, budgets, payments, documents, waivers, and team communications.

Team Scheduling

Organize practices, games, tryouts, and team activities with centralized scheduling, real-time updates, and automated reminders for participants and staff.

Payment & Billing

Collect and track player fees, manage balances, create payment schedules, and support one-time or recurring team payments through organized billing tools.

Waiver Management

Digitally collect and store liability waivers, team agreements, and other student or team documentation.

Team Communication

Send updates and automated reminders to students, parents, coaches, and staff, including notifications related to schedules and payments.

Connected Program Management

Simplify School Sports Administration

eSoft Planner brings student sign-ups and sports program administration together in one configurable system. Schools can manage registration data, documents, payments, schedules, teams, and communications without relying on disconnected spreadsheets or calendars. Modules can be selected according to operational needs, while online self-service tools make it easier for families to register and access relevant program information.

School sports program manager reviewing registrations and schedules
Built For Activity Programs

School Sports Success

See how centralized software can help organize registrations, schedules, payments, documents, and communications.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.
The eSoft Planner Difference

Why Choose eSoft Planner?

Get configurable school sports software supported by a team with direct experience running activity-based facilities.

Industry Experience

Built from first-hand experience operating sports facilities and collaborating with activity-based organizations.

Flexible Modules

Choose an a-la-carte system that supports the features your school sports program needs.

Dedicated Support

Receive unlimited, consultative customer service from a dedicated U.S.-based support team.

Built To Scale

Streamline administrative workflows as programs grow without increasing costs based on customers or staff.

Meet The eSoft Planner Team

Learn about the people and experience behind eSoft Planner’s school sports software.

eSoft Planner began in 2008 as the flagship product of PPC Communications, a family-owned company headquartered in Cincinnati, Ohio. It was created after the founders experienced the limits of spreadsheets and online calendars while running a sports training facility themselves. Since then, eSoft Planner has evolved through collaboration with sports academies, sports complexes, swim clubs, schools, municipal centers, and athletic organizations across the United States. The company’s goal is to give program managers practical tools and consultative support for registration, scheduling, payments, communication, and administration. Its configurable platform reflects real-world operating experience rather than a one-size-fits-all approach.

EstablishedServing activity-based businesses since 2008
SupportDedicated U.S.-based customer support team
ApproachUnlimited consultative customer service

Frequently Asked Questions

What is school sports registration software?

School sports registration software helps schools collect student and parent information, manage program enrollment, process payments, organize waivers, and maintain participant records in a centralized system. It can also connect registration with team management, scheduling, documents, and communications, reducing the need to manage athletic program information across separate spreadsheets, forms, calendars, and payment tools.

Can schools collect waivers online?

Can parents register students and make payments online?

Can the software manage team schedules and practices?

Can schools communicate with students, parents, and coaches?

Can the platform support different school sports programs?

Is school sports software configurable?

How does eSoft Planner support schools during implementation?

Ready To Simplify School Sports Management?

Talk with eSoft Planner about your registration and program administration needs.

Organize Your School Sports Programs

Tell us about your student registration, team management, scheduling, payment, and communication needs so we can discuss a suitable software configuration.

Talk With eSoft Planner

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.