Smarter Swim Club Team Management

Swim club management software centralizes the operational work involved in running a club. eSoft Planner can manage family memberships, member cards, check-ins, pool and clubhouse rentals, private and semi-private lessons, staff schedules, concessions, and retail sales. It also provides online self-service scheduling, helping members complete bookings in real time while staff work from one reliable calendar.

Yes. eSoft Planner supports membership management, including family memberships, membership cards, client records, and check-in activity. Clubs can use these tools to organize member information and support a more efficient arrival experience at the pool or clubhouse. Access management can be combined with scheduling and payment-related tools so operational records remain connected rather than scattered across systems.

The platform provides real-time scheduling for club resources and programs, helping staff see availability before confirming reservations. Pool rentals, clubhouse rentals, lessons, classes, camps, and other scheduled activities can be managed from the system. Customers can also use a branded website for self-service booking, reducing manual back-and-forth while keeping calendars current and minimizing conflicting reservations.

Yes. eSoft Planner supports online scheduling for private and semi-private swim lessons, as well as classes, camps, and team programs. Members and customers can access self-service booking through a branded website at any time. Staff can organize lesson offerings and schedules within the same platform used for memberships, rentals, and other club operations.

Yes. The swim club management tools include scheduling for both pool and clubhouse rentals. Clubs can manage availability, reservations, and related customer activity from a centralized system. Keeping rentals alongside memberships, lessons, staff schedules, and sales helps teams coordinate facility use more clearly and reduces the risk of relying on separate calendars or manual tracking methods.

Yes. eSoft Planner includes point-of-sale and retail capabilities that can support concession stand sales and other club merchandise transactions. Bringing sales activity into the same system as scheduling and memberships gives administrators a more complete view of daily operations. Clubs can select relevant modules rather than adopting features that do not fit their operating model.

Swim club management software starts at $700 per year. eSoft Planner uses a modular, a-la-carte approach, so organizations can pay for the features they need rather than a one-size-fits-all package. The company also offers flat subscription pricing that does not rise simply because a club adds more customers or staff, and no contracts are required.

Each new eSoft Planner client is assigned a personal customer success manager. The company provides unlimited, consultative customer service from a U.S.-based dedicated support team. Support is designed to help clubs configure software around their own workflows and programs, rather than requiring staff to adapt every operational process to a fixed, inflexible system.