Swim Club Management
Manage family memberships, pool access, lesson programs, clubhouse rentals, retail sales, check-ins, and staff scheduling through one connected swim club platform.
Run lessons, memberships, rentals, and daily operations from one flexible platform built for aquatic facilities. eSoft Planner helps aquatic centre teams reduce double bookings, simplify payments, coordinate staff, and give families convenient real-time online booking. Modular tools let you select the features that fit your pool programs today while supporting efficient growth tomorrow.
Flexible modules streamline aquatic programming, customer booking, memberships, payments, and day-to-day facility administration.
Manage family memberships, pool access, lesson programs, clubhouse rentals, retail sales, check-ins, and staff scheduling through one connected swim club platform.
Coordinate private and semi-private lessons with online booking, instructor assignments, level progression tracking, sibling scheduling, make-up credits, and parent communication.
Organize rentals, classes, camps, clinics, memberships, packages, access management, payments, and customer self-service using configurable modules for your aquatic operation.
eSoft Planner replaces disconnected spreadsheets and calendars with practical tools for running a busy aquatic centre. Give families real-time access to bookings, keep instructors and pool spaces organized, collect payments efficiently, and automate repetitive administrative work. Select only the modules your operation needs, from swim lessons and memberships to rentals, retail, and access control, without paying for unnecessary features.
See how activity-based businesses streamline operations with eSoft Planner.
"Very happy with the software and support staff."
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add..."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step..."
"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"Very happy with the software and support staff."
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add..."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step..."
"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"Very happy with the software and support staff."
"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."
"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add..."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step..."
"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
Practical software and personal guidance for the way your aquatic operation works.
Built by professionals with firsthand experience operating sports and schedule-based facilities.
Choose the tools your aquatic centre needs without paying for unnecessary modules.
Receive unlimited consultative support from a dedicated U.S.-based customer service team.
Flat subscription pricing stays consistent as your customer and staff counts grow.
Experienced partners helping activity-based businesses operate with confidence.
eSoft Planner began in 2008 as the flagship product of PPC Communications, a family-owned company based in Cincinnati, Ohio. Its founders knew firsthand that spreadsheets and generic online calendars could not handle the demands of instructor-led, schedule-based businesses because they had faced those challenges while running a sports training facility. Since then, the platform has evolved through ongoing collaboration with owners and managers of sports academies, complexes, swim clubs, schools, municipal centres, and other activity-based organizations across the United States. The team’s vision remains practical: give facility managers the tools, guidance, and flexibility to reduce administrative work, improve customer service, and grow without adding unnecessary complexity or cost.
Aquatic centre management software centralizes the operational tasks involved in running pools, swim programs, and member services. It can manage online registrations, lesson schedules, instructor assignments, memberships, facility rentals, customer check-ins, payments, retail sales, and staff schedules. By keeping these functions in one system, teams can reduce manual data entry, prevent scheduling conflicts, and provide a smoother experience for families and members.
Talk with our team about the tools your operation needs.
Experience supporting schedule-based businesses nationwide.
Five-star rating from Google Business Profile reviews.
Dedicated consultative support for every client.
Tell us about your programs, scheduling needs, and operational goals. Our team will help identify the eSoft Planner modules that fit your facility.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.