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Flexible Swim Club Membership Software Solutions

Simplify the day-to-day work of running your swim club with software designed for memberships, pool access, rentals, sales, and scheduling. eSoft Planner brings real-time member self-service and practical administrative tools into one flexible platform, helping your team reduce double bookings, speed up check-ins, and spend more time creating a great club experience.

Swim club manager using membership software

Our Swim Club Membership Software Services

Connected tools for memberships, access, rentals, scheduling, sales, and day-to-day swim club administration.

Membership and Access

Manage family memberships, membership cards, renewals, and client check-ins from one organized system. Give members a smoother arrival experience while keeping access information current for your staff.

Pool and Clubhouse Rentals

Coordinate pool and clubhouse reservations without overlapping bookings. Track rental availability, customer details, and scheduling requirements in a central calendar built for busy club operations.

Sales and Check-Ins

Process concession and retail sales and check members in. Connected point-of-sale and check-in tools help staff serve guests efficiently and support clearer cash-flow tracking.

Built for Swim Clubs

One Platform for Smoother Club Operations

eSoft Planner helps swim clubs replace disconnected spreadsheets and calendars with configurable software that supports the way they operate. Manage memberships, member access, rentals, staff schedules, lessons, and sales while allowing customers to handle eligible bookings online in real time. With modular features and flat subscription pricing, your club can select the tools it needs without paying for unnecessary functionality.

Staff reviewing swim club operations dashboard
Built Around Real Needs

Client Success Stories

See how schedule-based organizations streamline operations with eSoft Planner.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.
The eSoft Planner Difference

Why Choose eSoft Planner?

Practical software and personal support for the operational realities of running a swim club.

Industry Experience

Built by professionals with firsthand experience operating sports training facilities and schedule-based businesses.

Modular Platform

Choose the features your swim club needs without paying for unnecessary tools.

Dedicated Support

Receive unlimited consultative support from a dedicated U.S.-based team of software experts.

Flexible Pricing

Use flat subscription pricing that does not rise as members or staff increase.

Meet the eSoft Planner Team

Experienced problem-solvers behind software built for active businesses.

eSoft Planner is the flagship product of PPC Communications, a family-owned company founded in Cincinnati, Ohio, in 2008. Our founders created the platform after seeing how difficult it was for instructor-led and schedule-based businesses to make spreadsheets and generic online calendars handle real operational demands. What began with firsthand experience at a sports training facility has grown through close collaboration with swim clubs, sports academies, municipal centers, schools, and other activity-based organizations across the United States. We continue to improve eSoft Planner around the practical needs of the people who use it every day. Our vision is to give facility managers the equipment, guidance, and flexibility they need to operate efficiently and build stronger customer experiences.

Founded2008
Experience18 years in business
SupportU.S.-based dedicated team

Frequently Asked Questions

What is swim club membership software?

Swim club membership software is a system that organizes member records, family memberships, membership cards, check-ins, payments, reservations, and related club activity. Rather than relying on separate spreadsheets, calendars, and point-of-sale tools, staff can manage core operations in one platform. eSoft Planner also supports rentals, lessons, staff scheduling, concession sales, and member self-service features.

Can members manage their own bookings online?

How does the software help prevent double bookings?

Can eSoft Planner manage family memberships and member check-ins?

Can we use the software for pool and clubhouse rentals?

Does eSoft Planner include point-of-sale features?

How is swim club software priced?

What support is available when we begin using the platform?

Questions About Your Club’s Setup?

Talk with our team about the tools your operation needs.

Trusted Since 2008

Awards and Recognition

18 years in business recognition badge

18 Years in Business

Experienced software partner since 2008.

Family-owned business recognition badge

Family-Owned Company

Independent, family-owned Cincinnati business.

Five-star Google rating badge

Five-Star Google Rating

Rated five stars on Google.

Build a Better-Run Swim Club

Tell us how your club handles memberships, access, rentals, and scheduling, and we’ll help identify the right eSoft Planner modules.

Contact Us Today

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.