Team Scheduling
Coordinate practices, games, tournaments, tryouts, and team activities from a centralized calendar with real-time updates and automated reminders for the people who need them.
Looking for a free sports team management app is a smart first step—but lasting value comes from tools that keep registration, schedules, payments, documents, and communication in one place. eSoft Planner helps sports organizations replace disconnected spreadsheets and calendars with flexible, real-time management software. Explore the features that reduce administrative work, prevent double bookings, and give players, parents, coaches, and staff convenient self-service access.
Centralize essential team workflows with flexible tools built for busy sports organizations and facilities.
Coordinate practices, games, tournaments, tryouts, and team activities from a centralized calendar with real-time updates and automated reminders for the people who need them.
Create customized online registration forms to collect player details, payments, waivers, medical releases, team agreements, and other program-specific information in one streamlined workflow.
Collect player fees, create payment schedules, track balances, organize team budgets, and view payment information across programs without relying on manual spreadsheets.
Send schedule changes, payment notifications, and program updates to players, parents, coaches, and staff while reducing missed messages and repetitive follow-up.
Collect and store liability waivers, physical forms, medical releases, and team agreements digitally, keeping essential player documentation organized and accessible.
Schedule fields, courts, cages, coaches, and other resources alongside team activities to help prevent conflicts and double bookings across your operation.
eSoft Planner brings the moving parts of team administration into one configurable system. Build the workflow your organization needs with modules for registration, scheduling, payments, documents, communications, memberships, camps, rentals, and more. Rather than paying for features you will not use, choose an a-la-carte setup that supports your current programs and can grow as participation, staff responsibilities, and facility needs expand.
See how organized workflows help sports organizations spend more time serving their communities.
"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."
"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add..."
"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."
"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add..."
"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."
"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add..."
"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
Get practical software and support shaped by real sports facility experience.
Built by professionals with firsthand experience running sports training facilities and managing real operational demands.
Choose the features your organization needs instead of paying for unnecessary tools or oversized packages.
Every new client receives a personal customer success manager and unlimited consultative customer service.
Organizations across the United States can configure workflows for their programs, staff, facilities, and customers.
Experienced software partners for complex scheduling and team operations.
eSoft Planner began in 2008 as the flagship product of family-owned PPC Communications in Cincinnati, Ohio. Its founders understood the frustration of trying to make spreadsheets and basic online calendars handle the demands of a sports training facility because they had experienced those challenges themselves. From that foundation, the team built a configurable platform for schedule-based and instructor-led organizations. Through ongoing collaboration with owners and operators, eSoft Planner has evolved to support sports academies, complexes, swim clubs, schools, municipal centers, and athletic organizations across the United States. The company’s vision remains practical: give facility managers and program leaders the tools, guidance, and flexibility to streamline operations, improve service, and grow without adding unnecessary administrative burden.
The best sports team management app is one that matches your organization’s real workflows. Look for centralized scheduling, online registration, payment tracking, document collection, communication tools, and access for players, parents, coaches, and staff. eSoft Planner is designed for sports organizations and facilities that need configurable modules for team programs, practices, games, camps, memberships, rentals, and related operations.
Talk with our team about building a workflow around your programs.
Built on years of scheduling experience
Based on three listed Google reviews
Created from facility operations experience
Tell us about your teams, programs, and scheduling needs. Our team can help identify the eSoft Planner modules that fit your operation.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.