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Powerful Swim Club Management Software

Run your swim club with one flexible system built to simplify daily administration, strengthen member service, and support healthier cash flow. eSoft Planner brings registrations, memberships, pool and clubhouse rentals, lessons, staff schedules, check-ins, and point-of-sale activity into a streamlined workflow—so your team spends less time managing spreadsheets and more time creating a great club experience.

Swim club manager using scheduling software

Our Swim Club Management Software Services

Configurable tools for membership operations, reservations, lessons, staff coordination, and sales at swim clubs.

Membership Management

Organize individual and family memberships, issue membership cards, manage renewals, and give members a clearer path to access club services and amenities.

Pool & Clubhouse Rentals

Coordinate pool, clubhouse, and amenity reservations in one calendar to improve visibility, prevent scheduling conflicts, and simplify rental administration.

Lessons & Programs

Schedule private and semi-private swim lessons alongside club programs, helping staff manage bookings while members access available options online.

Member Check-Ins

Support smoother arrivals with membership card and client check-in tools that help staff confirm access and maintain an organized front desk.

Staff Scheduling

Build hourly staff schedules around pool operations, lessons, rentals, and busy periods so teams can stay aligned on daily responsibilities.

Concessions & Retail

Track concession stand sales and retail activity with point-of-sale tools designed to keep transactions and operational information connected.

Built Around Your Club

One Platform for Smoother Club Operations

eSoft Planner helps swim clubs replace disconnected calendars and manual processes with configurable tools that work together. Members can book online in real time, while your team manages memberships, lessons, rentals, check-ins, staffing, and sales from a central system. Choose the modules your club needs, avoid paying for unnecessary features, and scale operations without increasing subscription costs as membership or staff grows.

Swim club operations dashboard
Built for Better Operations

Club Success Stories

See how organizations simplify scheduling, service, and administration with eSoft Planner.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.
The eSoft Planner Difference

Why Choose eSoft Planner?

Practical software and personal guidance for clubs that need a better way to operate.

Industry Experience

Built from firsthand experience operating sports facilities and collaborating with activity-based business owners.

Modular Platform

Select the features your club needs without paying for unnecessary software modules.

Dedicated Support

Receive unlimited consultative support from a dedicated U.S.-based customer service team.

Flexible Pricing

Use flat subscription pricing that does not rise as your customer base grows.

Meet the eSoft Planner Team

Experienced software partners for schedule-based businesses nationwide.

eSoft Planner began in 2008 as the flagship product of PPC Communications, a family-owned company headquartered in Cincinnati, Ohio. Its founders understood the limitations of trying to run an instructor- or schedule-based business through spreadsheets and basic online calendars because they had faced those challenges in their own sports training facility. Since then, eSoft Planner has evolved through ongoing collaboration with operators across the United States, including swim clubs, sports academies, municipal centers, schools, and athletic organizations. The team’s vision is to give facility managers practical equipment for operational success: configurable software, knowledgeable guidance, and dependable support. From its Cincinnati roots, eSoft Planner continues to build flexible tools that help clubs serve members well, reduce repetitive administrative work, and grow with confidence.

Founded2008
Experience18 years in business
Service ReachUnited States

Frequently Asked Questions

What does swim club management software do?

Swim club management software centralizes the operational work involved in running a club. eSoft Planner supports memberships, member cards, client check-ins, swim lesson scheduling, pool and clubhouse rentals, hourly staff schedules, concession sales, and retail activity. By keeping these functions in one configurable system, clubs can reduce manual data entry, improve visibility, and give members more convenient self-service options.

Can members book swim club services online?

How does the software help prevent double bookings?

Can eSoft Planner manage family memberships?

Is swim club software different from swim school software?

How much does eSoft Planner cost for swim clubs?

Will we have help setting up the system?

Does eSoft Planner require a long-term contract?

Still Have Questions About Your Club Software?

Talk with our team about the tools your club needs.

Trusted Software Partner

Awards and Recognition

Established since 2008 trust badge

Established Since 2008

Serving schedule-based businesses for 18 years.

Family-owned company trust badge

Family-Owned Company

Built with hands-on business experience.

Dedicated support trust badge

Dedicated U.S. Support

Consultative support from a U.S.-based team.

Build a Better-Run Swim Club

Tell us about your club’s memberships, scheduling, rentals, and operational goals. Our team will help you explore a configurable eSoft Planner solution.

Contact Us Today

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.