Membership Management
Organize individual and family memberships, issue membership cards, manage renewals, and give members a clearer path to access club services and amenities.
Run your swim club with one flexible system built to simplify daily administration, strengthen member service, and support healthier cash flow. eSoft Planner brings registrations, memberships, pool and clubhouse rentals, lessons, staff schedules, check-ins, and point-of-sale activity into a streamlined workflow—so your team spends less time managing spreadsheets and more time creating a great club experience.
Configurable tools for membership operations, reservations, lessons, staff coordination, and sales at swim clubs.
Organize individual and family memberships, issue membership cards, manage renewals, and give members a clearer path to access club services and amenities.
Coordinate pool, clubhouse, and amenity reservations in one calendar to improve visibility, prevent scheduling conflicts, and simplify rental administration.
Schedule private and semi-private swim lessons alongside club programs, helping staff manage bookings while members access available options online.
Support smoother arrivals with membership card and client check-in tools that help staff confirm access and maintain an organized front desk.
Build hourly staff schedules around pool operations, lessons, rentals, and busy periods so teams can stay aligned on daily responsibilities.
Track concession stand sales and retail activity with point-of-sale tools designed to keep transactions and operational information connected.
eSoft Planner helps swim clubs replace disconnected calendars and manual processes with configurable tools that work together. Members can book online in real time, while your team manages memberships, lessons, rentals, check-ins, staffing, and sales from a central system. Choose the modules your club needs, avoid paying for unnecessary features, and scale operations without increasing subscription costs as membership or staff grows.
See how organizations simplify scheduling, service, and administration with eSoft Planner.
Practical software and personal guidance for clubs that need a better way to operate.
Built from firsthand experience operating sports facilities and collaborating with activity-based business owners.
Select the features your club needs without paying for unnecessary software modules.
Receive unlimited consultative support from a dedicated U.S.-based customer service team.
Use flat subscription pricing that does not rise as your customer base grows.
Experienced software partners for schedule-based businesses nationwide.
eSoft Planner began in 2008 as the flagship product of PPC Communications, a family-owned company headquartered in Cincinnati, Ohio. Its founders understood the limitations of trying to run an instructor- or schedule-based business through spreadsheets and basic online calendars because they had faced those challenges in their own sports training facility. Since then, eSoft Planner has evolved through ongoing collaboration with operators across the United States, including swim clubs, sports academies, municipal centers, schools, and athletic organizations. The team’s vision is to give facility managers practical equipment for operational success: configurable software, knowledgeable guidance, and dependable support. From its Cincinnati roots, eSoft Planner continues to build flexible tools that help clubs serve members well, reduce repetitive administrative work, and grow with confidence.
Swim club management software centralizes the operational work involved in running a club. eSoft Planner supports memberships, member cards, client check-ins, swim lesson scheduling, pool and clubhouse rentals, hourly staff schedules, concession sales, and retail activity. By keeping these functions in one configurable system, clubs can reduce manual data entry, improve visibility, and give members more convenient self-service options.
Talk with our team about the tools your club needs.
Serving schedule-based businesses for 18 years.
Built with hands-on business experience.
Consultative support from a U.S.-based team.
Tell us about your club’s memberships, scheduling, rentals, and operational goals. Our team will help you explore a configurable eSoft Planner solution.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.