Google Icon

Swimming Club Management Software Built to Simplify Operations

Run your swim club with one flexible platform for memberships, pool and clubhouse rentals, lesson administration, staff schedules, check-ins, and sales. eSoft Planner replaces disconnected spreadsheets and calendars with real-time online tools that help your team prevent double bookings, reduce repetitive work, and give members a smoother experience. Choose the modules that fit your club today while keeping room to grow.

Swim club manager reviewing pool schedules

Our Swimming Club Management Software Services

Connected tools that simplify membership, scheduling, rentals, staffing, sales, and member service for active swim clubs.

Membership Management

Manage individual and family memberships, issue membership cards, record client check-ins, and maintain organized member information from one configurable system.

Rentals and Scheduling

Coordinate pool and clubhouse rentals alongside lessons and club activities with real-time availability that helps eliminate double bookings and scheduling conflicts.

Operations and Sales

Support hourly staff scheduling, concession stand sales, retail transactions, and daily administrative workflows while giving customers convenient online self-service options.

Flexible Club Tools

One Platform for Smoother Club Operations

eSoft Planner gives swim clubs a practical way to manage the moving parts of membership-based operations without forcing staff to piece together spreadsheets, calendars, and separate sales tools. Configure the modules you need for memberships, access, rentals, lessons, staff schedules, and concessions. Real-time online booking reduces manual coordination, while flat subscription pricing helps your club add members or staff without increasing software costs.

Team member managing swim club operations
Built for Operators

Client Success Stories

See how activity-based businesses use eSoft Planner to simplify scheduling and administration.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R
The eSoft Difference

Why Choose eSoft Planner?

Purpose-built software and hands-on guidance for clubs that need better operational control.

Industry Insight

Built from first-hand experience running sports facilities and collaborating with activity-based business owners.

Flexible Modules

Select only the tools your swim club needs, then configure workflows around your operations.

Dedicated Support

Every new client receives a personal customer success manager and unlimited consultative support.

Flat Pricing

Subscription pricing does not rise as your club adds more customers or staff.

Meet the eSoft Planner Team

Industry-minded software support for growing activity-based businesses.

eSoft Planner is the flagship product of PPC Communications, a family-owned company founded in Cincinnati, Ohio, in 2008. Our founders created the platform after experiencing the limits of spreadsheets and online calendars while operating a sports training facility themselves. Since then, we have improved eSoft Planner through ongoing collaboration with owners of swim clubs, sports academies, municipal centers, schools, and other schedule-based organizations across the United States. From our Cincinnati roots, we bring a practical, operator-focused perspective to every client relationship. Our vision is to give facility managers the software, guidance, and flexibility they need to reduce administrative work, serve customers well, and build sustainable programs around the activities they care about most.

Founded2008
Experience18 years in business
SupportU.S.-based team

Frequently Asked Questions

What does swimming club management software do?

Swimming club management software centralizes the operational work of running a membership-based aquatic facility. eSoft Planner can support family memberships, membership cards, client check-ins, pool and clubhouse rentals, private and semi-private lessons, hourly staff scheduling, concession sales, and retail activity. It also gives customers real-time online self-service options, helping staff spend less time on manual entries and schedule coordination.

Can the software manage both memberships and swim lessons?

How does eSoft Planner help prevent double bookings?

Can members book swim club services online?

What is included in swim club management software?

How much does eSoft Planner cost for a swim club?

Does eSoft Planner require a long-term contract?

What support is available when we start using eSoft Planner?

Questions About Your Club’s Setup?

Talk with our team about the tools your operation needs.

Trusted Experience

Awards and Recognition

18 years in business recognition

18 Years in Business

Established software experience since 2008.

5-star Google Business Profile rating

5-Star Google Rating

Based on three Google Business Profile reviews.

U.S.-based support recognition

U.S.-Based Support

Dedicated consultative customer support team.

Build a Better-Run Swim Club

Tell us about your memberships, programs, and scheduling needs, and our team will help identify a practical software configuration.

Contact Us Today

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.