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Best Club Management Software

Simplify club operations with flexible software for scheduling, memberships, registrations, payments, communications, facility bookings, and more. eSoft Planner helps sports clubs and activity-based organizations replace disconnected spreadsheets with centralized tools, real-time online booking, and configurable workflows. Built from hands-on experience running sports facilities, the platform supports organizations across the United States with dedicated, consultative customer support.

Club manager reviewing scheduling and membership software on a computer

Our Club Management Software Services

Flexible tools help clubs centralize scheduling, memberships, registrations, payments, communications, and facility operations.

Club Management Platform

Centralize scheduling, memberships, registrations, payments, communications, and administrative workflows in one configurable software platform for sports clubs and other activity-based organizations.

Memberships & Access

Manage member information, recurring payments, benefits, and access through centralized membership tools designed to keep club administration organized and connected.

Facility Booking

Organize facility rentals, reservations, availability, and online bookings in one place while helping prevent double bookings and improve facility utilization.

Team Management

Coordinate player registration, tryouts, schedules, budgets, payments, documents, waivers, and team communications through centralized team management tools.

Payment & Billing

Collect and track player or member fees, manage balances, create payment schedules, and support one-time or recurring payments for club operations.

Team Communications

Send updates and automated reminders to players, parents, coaches, and staff, including notifications related to schedules and payments.

Flexible Club Tools

Centralize Your Club Operations

eSoft Planner brings core club operations into one configurable platform, from memberships and facility bookings to registrations, payments, communications, and team administration. Its modular approach lets organizations select the tools they need, while real-time online booking and automated workflows help reduce repetitive administrative work. The system is shaped by experience working with sports facilities and activity-based organizations.

Sports facility manager viewing centralized club management tools
Designed From Experience

Built For Active Clubs

See how centralized software can support scheduling, memberships, payments, and daily club administration.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R
The eSoft Planner Difference

Why Choose eSoft Planner?

Get flexible software and dedicated guidance shaped by real-world facility experience.

Industry Experience

Built by people with first-hand experience running sports facilities and understanding activity-based business needs.

Modular System

Choose the features you need with an a-la-carte system designed for flexible club operations.

Dedicated Support

Receive unlimited, consultative customer service from a dedicated U.S.-based support team.

Flat Pricing

Support growth with subscription pricing that does not increase with more customers or staff.

Meet The eSoft Planner Team

A family-owned Cincinnati company supporting activity-based organizations across the United States.

eSoft Planner started in 2008 as the flagship product of PPC Communications, a family-owned company in Cincinnati, Ohio. It was created after the founders experienced the challenges of forcing spreadsheets and online calendars to manage a sports training facility. Since then, the platform has evolved through collaboration with owners of sports academies, sports complexes, swim clubs, music schools, shooting ranges, sewing schools, and other activity-based businesses across the United States. The team combines first-hand industry experience with ongoing product development and consultative customer support. Its mission is to give facility managers the tools, means, and support they need to succeed while simplifying the work behind the activities they provide.

FoundedEstablished in 2008
SupportDedicated U.S.-based customer support
ApproachUnlimited consultative customer service

Frequently Asked Questions

What is club management software?

Club management software is a centralized platform for organizing the administrative and operational work of a club. Depending on the modules selected, it can support memberships, access, registrations, facility bookings, scheduling, payments, communications, teams, and other recurring activities. The goal is to replace disconnected administrative processes with configurable tools that keep information and workflows together.

What features should club management software include?

Can eSoft Planner manage memberships and access?

Can club members book facilities online?

Does the software support team registration and waivers?

Can clubs collect recurring payments?

Is eSoft Planner customizable for different clubs?

Does eSoft Planner require a contract?

Ready To Simplify Club Management?

Talk with the eSoft Planner team about your club’s software needs.

Find The Right Club Software

Tell us about your club, programs, and administrative goals so the eSoft Planner team can discuss relevant modules and support options.

Contact Us Today

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.