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Swim Club & Sports Facility Scheduling Software

Simplify swim club and sports facility operations with eSoft Planner’s flexible scheduling software built for program-based, membership-driven businesses. From real-time online booking of swim lessons, clinics, practices, and multi-session group programs to instructor and lane or space assignment, automated payments, and member self-service, our platform helps reduce admin work, prevent double bookings, improve cash flow, and deliver a smoother experience for members and staff.

Swim club scheduling software dashboard

Our Swim Club & Sports Facility Scheduling Software Services

Flexible scheduling, membership, payment, and management tools for busy swim clubs and sports facilities.

Swim & Program Scheduling

Let swimmers and athletes book lessons, clinics, practices, and multi-session programs online in real time while your team assigns instructors, lanes, or space and controls capacity, availability, and program rules from one centralized platform.

Membership Management

Manage recurring memberships, packages, bundled services, family accounts, and member access with flexible tools designed for swim clubs, sports facilities, and other schedule-based businesses.

Automated Payments

Improve cash flow with automated payments, online registration, billing workflows, and payment processing that reduces follow-up work for staff and owners.

Member Self-Service

Give members convenient 24/7 access to book programs, manage schedules, make payments, and interact with your facility without relying on phone calls.

Staff & Lane Assignment

Coordinate instructor availability, lane or space assignments, staff schedules, and operational responsibilities across lessons, clinics, and practices to reduce confusion and keep daily facility workflows organized.

POS Tools

Support retail sales, inventory, concessions, or pro shop transactions with point-of-sale tools that connect revenue activity to your broader facility operations.

Built for Swim Clubs & Sports Facilities

Run Your Swim Club or Sports Facility With Less Admin

eSoft Planner gives swim clubs and sports facilities a practical way to manage swim lessons, clinics, practices, group programs, and multi-session schedules alongside instructor and lane or space assignments, memberships, payments, and member communication. Built from real facility experience, the platform replaces disconnected calendars and spreadsheets with configurable tools that support growth. Automate the repetitive work, improve member service, and run your business with fewer administrative headaches.

Swim club owner managing program schedule software
Built For Owners

Client Success

Helping swim clubs and sports facilities reduce busywork, improve revenue, and create better member experiences.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Very happy with the software and support staff."

Mark B.

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Very happy with the software and support staff."

Mark B.

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Very happy with the software and support staff."

Mark B.

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"eSoft had more flexibility on how to arrange scheduling classes, organizing private lessons versus group lessons. It is very easy to solve conflicting class times."

Sergiu B.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R
The eSoft Planner Difference

Why Choose eSoft Planner?

Purpose-built software and practical support for growing swim clubs and sports facilities.

Industry Experience

Built by people who understand scheduling, memberships, staff workflows, and facility operations firsthand.

Flexible Setup

Choose only the modules your swim club or sports facility needs, from booking to payments and memberships.

Dedicated Support

Every new client gets a personal success manager and unlimited consultative customer support.

Scalable Value

Flat subscription pricing helps swim clubs and sports facilities scale without fees increasing for more customers or staff.

Meet eSoft Planner

Software experts with real facility management experience.

eSoft Planner started in 2008 as the flagship product of PPC Communications, a family-owned company headquartered in Cincinnati, Ohio. The software was created because the founders experienced the same frustration many facility owners face: spreadsheets and basic online calendars could not manage a real schedule-based business. Built first for a sports training facility, eSoft Planner has continued to evolve through direct collaboration with owners of swim clubs, sports complexes, academies, schools, and municipalities across the United States. Today, the team focuses on configurable software, consultative support, and practical tools that help program directors save time, improve profitability, and create better member experiences.

2008Founded to solve real scheduling challenges
18 YearsExperience supporting swim clubs and sports facilities
U.S.-BasedDedicated consultative customer support team

Frequently Asked Questions

What is swim club and sports facility scheduling software?

Swim club and sports facility scheduling software helps program directors manage swim lessons, clinics, practices, group programs, and multi-session offerings with instructor assignments, lane or space allocation, payments, and online booking from one system. eSoft Planner is designed for schedule-based and instructor-based businesses, so it helps eliminate double bookings, reduce manual data entry, and give members convenient real-time access to book programs or manage accounts.

Can swimmers and athletes book programs online?

How does the software prevent double-booked lanes and instructors?

Does eSoft Planner handle memberships and payments?

How much does swim club and sports facility scheduling software cost?

Can the software be customized for my swim club or sports facility?

What kind of support does eSoft Planner provide?

Do I have to sign a long-term contract?

Still Have Questions?

Get practical answers from our scheduling software team.

Trusted Platform

Awards and Recognition

18 years in business badge

18 Years Experience

Proven operational experience since 2008.

Five star Google rating badge

5-Star Google Rating

Highly rated by verified Google reviewers.

Customer success support badge

Client Success Support

Dedicated consultative support for every client.

Ready to Streamline Your Swim Club or Sports Facility Operations?

Tell us about your swim club, sports facility, programs, and scheduling goals. Our team will help you identify the right software setup and next steps.

Contact Us Today

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.