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Smart Swim School Registration Software

Give families an easier way to enroll while giving your team greater control over every lesson. eSoft Planner helps swim schools manage online booking, level progression, instructor assignments, sibling schedules, make-up credits, and parent communication in one flexible system. Replace manual calendars and repetitive data entry with real-time registration tools designed for lesson-focused programs of every size.

Parent registering a child for swim lessons online

Our Swim School Registration Software Services

Connected tools that simplify enrollment, scheduling, lesson administration, and family communication for swim schools.

Lesson Booking

Offer real-time online booking for private, semi-private, and group swim lessons, giving parents convenient self-service access while helping staff avoid manual registrations and double bookings.

Level Progression

Track each swimmer’s lesson level and progression in one place, so instructors and families can see appropriate next-step placements and support a more organized learning path.

Instructor Scheduling

Assign instructors to lessons and coordinate schedules with greater visibility. Manage instructor availability alongside class offerings to build reliable schedules for your swim school.

Built For Swim Schools

Make Swim Lesson Enrollment Easier

eSoft Planner brings the essential pieces of swim school registration together in one configurable platform. Families can book lessons online in real time, while your staff manages class rosters, instructor assignments, swimmer levels, sibling coordination, make-up credits, and communications without relying on disconnected spreadsheets. Modular options let you select the tools your program needs, helping reduce administrative workload as enrollment grows.

Swim school staff managing lesson registrations
Built Around Real Needs

Customer Success Stories

See how activity-based businesses simplify operations with eSoft Planner.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."

Robert

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.
The eSoft Difference

Why Choose eSoft Planner?

A practical platform and dedicated guidance for swim school operators.

Industry Insight

Built from firsthand experience operating sports facilities and serving activity-based businesses nationwide.

Flexible Platform

Configure modules and workflows around your swim school’s unique lesson program.

Dedicated Support

Receive unlimited consultative support from a dedicated U.S.-based customer service team.

Simple Pricing

Use flat subscription pricing that does not rise with customers or staff.

Meet the eSoft Planner Team

Experienced software partners for growing activity-based businesses.

eSoft Planner began in 2008 as the flagship product of PPC Communications, a family-owned company in Cincinnati, Ohio. Its founders understood the frustration of trying to make spreadsheets and online calendars run a scheduled, instructor-led business because they had experienced it firsthand at their own sports training facility. Since then, the team has refined the platform through direct collaboration with owners of sports academies, complexes, swim clubs, schools, and other activity-based organizations across the United States. That practical perspective continues to shape eSoft Planner: flexible tools that fit the way each business operates, backed by people who understand the daily demands behind the schedule. Our goal is to equip swim school operators with the systems and support needed to serve families well and grow confidently.

Founded2008
Experience18 years in business
Service AreaUnited States

Frequently Asked Questions

What is swim school registration software?

Swim school registration software is a platform that organizes enrollment and the administrative work behind lessons. It allows families to view availability and book online while staff manage class rosters, payments, instructor assignments, swimmer levels, and communications. A purpose-built system replaces disconnected calendars and manual data entry with a shared, real-time view of the program.

Can parents book swim lessons online with eSoft Planner?

How does the software handle swimmer level progression?

Can we manage private and semi-private swim lessons?

Does eSoft Planner help coordinate sibling schedules?

How are make-up class credits managed?

Can the system accept payments and manage memberships?

Is eSoft Planner suitable for a growing swim school?

Questions About Your Swim School Setup?

Speak with our team about the right tools for you.

Trusted Software Partner

Awards and Recognition

Established since 2008 trust badge

Established Since 2008

Longstanding experience serving scheduled businesses

Dedicated customer support badge

Dedicated Customer Support

Consultative guidance for every new client

Flexible modular pricing badge

Flexible Modular Pricing

Choose only the tools needed

Build a Better Swim School Schedule

Tell us about your lesson program, registration needs, and operational goals. Our team will help you explore the eSoft Planner modules that fit your swim school.

Contact Us Today

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.