Membership Management
Manage family memberships, membership cards, client check-ins, and access-related details in one organized system, helping your team maintain accurate member records and deliver a smoother arrival experience.
eSoft Planner gives swim clubs one reliable system for real-time bookings, memberships, lessons, rentals, staff schedules, check-ins, and payments. Replace disconnected calendars and manual updates with configurable scheduling that prevents conflicts before they happen. Built from sports-facility experience, our flexible platform helps clubs across the U.S. reduce administrative work, improve member service, and keep pool operations moving smoothly.
Flexible tools for coordinating members, bookings, rentals, lessons, staff, payments, and daily swim club operations.
Manage family memberships, membership cards, client check-ins, and access-related details in one organized system, helping your team maintain accurate member records and deliver a smoother arrival experience.
Coordinate pool and clubhouse rentals with live availability so staff and customers can see open times, reserve space confidently, and avoid conflicting reservations across shared club resources.
Schedule private and semi-private swim lessons alongside hourly staff shifts, giving administrators clearer visibility into instructor availability, program activity, and the staffing needs behind each booking.
eSoft Planner brings the moving parts of swim club administration into one configurable platform. Members can book online in real time while your staff manages lessons, rentals, memberships, check-ins, schedules, and sales from a central system. Built for schedule-based businesses, it replaces spreadsheet workarounds with dependable visibility—helping U.S. swim clubs prevent booking conflicts, reduce repetitive data entry, and scale without adding unnecessary administrative costs.
See how organized scheduling helps facilities spend less time managing calendars and more time serving members.
Practical scheduling technology and personal guidance for the way your club operates.
Built by veterans who have operated sports facilities and understand schedule-based business realities.
Configure modular features around your club’s memberships, lessons, rentals, and operational priorities.
Every new client receives a personal customer success manager and unlimited consultative support.
Flat subscription pricing does not rise as your club adds customers or staff.
Industry-minded software support for growing schedule-based businesses.
eSoft Planner began in 2008 because its founders knew firsthand that spreadsheets and basic online calendars could not handle the demands of instructor- and schedule-based businesses. As the flagship product of family-owned PPC Communications in Cincinnati, Ohio, the platform grew from a real sports training facility need into a solution used by activity-based organizations across the United States. Collaboration with owners of sports academies, complexes, swim clubs, schools, municipal centres, and other organizations continues to shape the product. Our vision is to give facility managers practical tools and attentive support that make daily operations easier. From online booking and membership management to rentals, lessons, and payments, eSoft Planner is designed to help teams work efficiently while preserving the flexibility to run their business their way.
Swim club scheduling software keeps reservations in a shared, real-time calendar. When a member or staff user books a pool time, lesson, or rental, that resource and time slot are immediately updated for other users. Rules can be configured around availability and scheduling needs, so conflicting reservations are blocked before they are confirmed. This replaces manual calendar updates that often create overlaps.
Talk with our team about the modules and support your operation needs.
Longstanding experience serving schedule-based businesses.
Five-star Google Business Profile rating.
Dedicated consultative customer support team.
Tell us how your club handles memberships, lessons, rentals, and bookings, and we’ll help identify the right eSoft Planner modules.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.