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Flexible Scheduling Software for Coaches

Simplify every coaching session with eSoft Planner’s configurable scheduling software for coaches. Manage lessons, camps, memberships, payments, reminders, and client self-service in one platform built for schedule-based businesses. With modular pricing, no required contracts, and consultative support from industry veterans, you can reduce admin time, prevent double bookings, and keep clients booking with confidence online.

Coach using scheduling software dashboard

Our Scheduling Software for Coaches Services

Flexible modules help coaches manage bookings, payments, programs, memberships, and client communication from one system.

Lesson Scheduling

Let clients book coaching sessions online in real time while staff control availability, instructor schedules, program rules, and resource usage from a centralized calendar.

Camps & Clinics

Create, manage, and promote camps, clinics, classes, and seasonal programs with registration tools that reduce manual tracking and simplify participant management.

Membership Packages

Sell memberships, lesson packages, bundled services, and recurring access options so clients can purchase the right coaching experience with less staff involvement.

Automated Payments

Automate payment collection, improve cash flow, reduce administrative costs, and support billing workflows tied to lessons, rentals, memberships, and program registrations.

Client Self-Service

Send automated reminders and give customers self-service access to schedules, bookings, and program details to improve communication and reduce no-shows.

Retail Management

Manage retail sales, concessions, pro shop inventory, and related purchases alongside scheduling for coaching facilities that sell products or equipment.

Custom Scheduling Tools

Run Coaching Operations With Less Admin

eSoft Planner brings lesson scheduling, online registration, billing, memberships, rentals, and communication into one configurable platform. Coaches and facility owners can let clients book in real time, collect payments automatically, manage packages, and reduce repetitive data entry. Built from real sports facility experience, it adapts to private lessons, group programs, camps, clinics, and growing coaching teams.

Coach reviewing scheduling software dashboard
Built For Growth

Client Success

See how schedule-based organizations simplify operations and grow programs with eSoft Planner while improving client service.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Very happy with the software and support staff."

Mark B.

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Very happy with the software and support staff."

Mark B.

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"One of the standout aspects of working with eSoft Planner is their exceptional staff and customer service. The team behind eSoft Planner is highly responsive, knowledgeable, and dedicated to providing top-notch customer service. I feel very confident in knowing I can rely on eSoft Planner to assist me every step of the way!"

Tiffany S

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Very happy with the software and support staff."

Mark B.

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R
The eSoft Difference

Why Choose eSoft Planner?

eSoft Planner is built for coaching businesses that need practical scheduling, billing, and support.

Industry Roots

Built by operators who understood the limits of spreadsheets and generic online calendars.

Flexible Setup

Choose modular features that match your coaching programs without paying for unnecessary tools.

Guided Support

Every new client receives a personal customer success manager and consultative onboarding support.

Scalable Growth

Online booking, automation, and centralized workflows help teams scale without adding administrative burden.

Meet The eSoft Planner Team

Meet the people behind eSoft Planner’s scheduling platform.

Founded in 2008, eSoft Planner is the flagship product of PPC Communications, a family-owned software company in Cincinnati, Ohio. The platform began when its founders needed a better way to run their own sports training facility and realized spreadsheets and generic calendars could not support real coaching operations. Since then, eSoft Planner has grown through collaboration with sports academies, swim clubs, music schools, municipalities, and other schedule-based organizations across the United States. Its vision remains practical and personal: provide configurable tools, reliable support, and proven operational guidance so coaching businesses can spend less time on administration and more time serving their clients.

18 YearsFounded in 2008 and continually improved through customer collaboration.
From $39/MonthModular pricing helps businesses pay only for needed features.
5-Star RatingGoogle Business Profile rating based on listed customer reviews.

Frequently Asked Questions

What is the best scheduling software for coaches?

The best scheduling software for coaches should support real-time online booking, private and group sessions, automated reminders, payment collection, packages, memberships, and easy client self-service. eSoft Planner is built for instructor-based businesses and can manage lessons, camps, clinics, rentals, and memberships in one configurable system, helping coaches reduce double bookings and repetitive admin work.

What is the best coaching software?

How much does scheduling software for coaches cost?

Can clients book coaching sessions online?

Does eSoft Planner help prevent double bookings?

Can it manage camps, clinics, and group classes?

Is there a contract required?

What support is included when getting started?

Still Have Questions About Scheduling?

Get practical answers from the eSoft Planner support team.

Trusted Platform

Awards and Recognition

18 years in business badge

18 Years Operating

Founded in 2008 with proven scheduling experience

5-star Google rating badge

5-Star Google Rating

Verified GBP rating from customer reviews

U.S.-based support badge

U.S.-Based Support

Dedicated consultative support for every new client

Ready To Simplify Coaching Scheduling?

Tell us about your coaching programs, scheduling challenges, and growth goals. The eSoft Planner team can help you understand the right modules, pricing options, and setup path for your business.

Contact Us Today

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.