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Top Camp Registration Software for Summer and Sports Camps

Simplify summer and sports camp administration with flexible software for registration, payments, scheduling, waivers, communications, and participant management. eSoft Planner helps camp operators replace disconnected spreadsheets and calendars with a configurable system built from real sports facility experience. Give families convenient online booking while your staff streamlines repetitive tasks and keeps camp operations organized.

Camp administrator reviewing online registrations and schedules on a laptop

Our Camp Registration Software Services

Manage camp enrollment, scheduling, payments, documentation, and communication through one flexible platform.

Camp Registration

Collect participant information, custom registration data, waivers, and payments through configurable online forms designed for camp enrollment.

Camp Scheduling

Organize camp sessions, clinics, classes, instructors, facilities, and recurring programs while helping reduce scheduling conflicts and administrative work.

Payment Management

Collect and track camp registration fees, monitor outstanding balances, and keep payment information organized alongside enrollment records.

Waiver Management

Digitally collect and store liability waivers, team agreements, and other participant documentation in one centralized system.

Camp Communications

Send updates and automated reminders to participants, parents, coaches, and staff, including schedule and payment notifications.

Participant Management

Centralize participant information, program enrollment, schedules, payments, and related records to streamline day-to-day camp administration.

Flexible Camp Solutions

Make Camp Administration More Manageable

eSoft Planner brings registration, scheduling, payments, documentation, and communication together for summer and sports camp operators. Families can book online in real time, while staff reduce repetitive data entry and administrative tasks. Its configurable, a-la-carte approach lets organizations select the capabilities they need and adapt workflows as programs, sessions, and participant needs change.

Camp staff managing registrations and schedules through software
Built For Activity Businesses

Camp Operations, Simplified

See how centralized tools can help camps organize enrollment, programs, payments, and participant communication.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"My husband and I have really enjoyed our experience with eSoft Planner. When choosing a business platform, we wanted something that made sense, both from a financial and organizational standpoint. eSoft has given us the ability to focus on both player and business development, thereby enhancing quality services overall. Their support/customer service team is top notch. I highly recommend this platform for big and small businesses."

Nicole

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Prior to eSoft, we registered our members by pen and paper, and membership was tracked through manual data entry. eSoft alleviated that burden, which was up to 20 hours/week (for a volunteer position). Now, all of this is done automatically as the members register."

Wendi R
The eSoft Planner Difference

Why Choose eSoft Planner?

Get flexible software and consultative support shaped by real activity-based business experience.

Industry Experience

Built from first-hand experience running sports facilities and collaboration with activity-based business owners.

Flexible Configuration

Configure workflows around your camp programs instead of forcing operations into rigid spreadsheets and calendars.

Dedicated Support

Receive unlimited, consultative customer service from a dedicated U.S.-based support team.

Modular Pricing

Choose the features you need with an a-la-carte system designed for small businesses and growing programs.

Meet The eSoft Planner Team

Industry-informed software support for camp and activity-based business operators.

eSoft Planner began in 2008 as the flagship product of PPC Communications, a family-owned company in Cincinnati, Ohio. It was created after the founders experienced the limits of forcing spreadsheets and online calendars to manage a sports training facility. Since then, eSoft Planner has grown through collaboration with sports academies, sports complexes, swim clubs, schools, municipal centers, and other activity-based organizations across the United States. The team combines software development with practical knowledge from real facility operations, helping camp managers organize registration, scheduling, payments, communications, and participant information. Its mission is to provide the tools and support activity-based businesses need to succeed.

FoundedServing activity-based businesses since 2008
SupportUnlimited consultative customer service
CoverageSupporting organizations across the United States

Frequently Asked Questions

What is camp registration software?

Camp registration software is a centralized platform for managing online enrollment, participant information, payments, schedules, waivers, and communications. Instead of relying on separate spreadsheets, calendars, and manual processes, camp operators can organize core administrative workflows in one configurable system. eSoft Planner is designed for summer camps, sports camps, clinics, classes, and other schedule-based programs.

Can families register for camps online?

Can the software manage summer and sports camp schedules?

Does camp software support payment collection?

Can I collect waivers during registration?

Can camp staff send schedule and payment reminders?

Is camp registration software customizable?

How does eSoft Planner support growing camp programs?

Still Have Camp Software Questions?

Talk with the eSoft Planner team about your registration and scheduling needs.

Ready To Simplify Camp Registration?

Connect with eSoft Planner to discuss your camp registration, scheduling, payment, and communication requirements.

Contact Us Today

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.