Swim Club Management
Manage memberships, pool access, family accounts, client check-ins, clubhouse rentals, concession sales, staff schedules, and swim programming from a centralized system built for club operations.
Run a better-organized swim program with eSoft Planner. Our flexible software brings scheduling, registrations, memberships, lesson management, payments, staff coordination, and customer self-service into one practical system. Give families convenient real-time booking, reduce repetitive administrative work, and help your facility improve cash flow without adding complexity. Build the modules your operation needs and scale confidently as participation grows.
Flexible tools for organizing swim programs, families, staff, schedules, payments, and facility operations.
Manage memberships, pool access, family accounts, client check-ins, clubhouse rentals, concession sales, staff schedules, and swim programming from a centralized system built for club operations.
Coordinate private and semi-private lessons with online booking, instructor assignments, level progression tracking, sibling coordination, make-up credits, and clear parent communication.
Combine scheduling, registrations, online payments, customer self-service, access management, and administrative tools to support organized team programs without relying on disconnected spreadsheets.
eSoft Planner gives modern swim facilities a configurable way to organize the moving parts of daily operations. Bring bookings, memberships, lessons, rentals, retail, payments, staff scheduling, and customer communication together in one system. Families can self-serve online in real time, while your team spends less time on data entry and resolving schedule conflicts. With modular pricing, you select the tools that fit your program.
See how facility operators simplify scheduling, service, and day-to-day swim program administration.
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."
"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."
"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"The ability to pull various reports is so helpful to running our Swim Club. The ease of registration makes it so much more user friendly for our members. The check-in and concessions process are easy and streamlined and provide insight into our club that was not previously possible."
"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."
"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
A practical software partner built around the realities of running scheduled sports programs.
Built by professionals with firsthand experience operating sports facilities and managing real-world scheduling demands.
Choose only the tools your swim facility needs with flexible a-la-carte software options.
Every new client receives a personal customer success manager and unlimited consultative support.
Use an affordable flat subscription model without contracts or price increases for additional customers.
Practical software expertise backed by hands-on facility experience.
eSoft Planner began in 2008 as the flagship product of PPC Communications, a family-owned company based in Cincinnati, Ohio. Its founders understood the limitations of forcing spreadsheets and online calendars to manage scheduled, instructor-led businesses because they had operated a sports training facility themselves. That firsthand perspective still guides the platform today. Through ongoing collaboration with owners of sports academies, complexes, swim clubs, schools, municipal centers, and athletic organizations across the United States, eSoft Planner has continued to evolve around operational needs. Our vision is to give facility managers the dependable tools, flexibility, and support needed to run programs their way, improve service for customers, and grow without unnecessary administrative burden.
The best swim team software is one that matches the way your facility operates while reducing manual work. Look for real-time online scheduling, registration and payment tools, membership management, staff coordination, customer self-service, reporting, and configurable options. eSoft Planner combines these capabilities in modular software, so facilities can select the functions they need rather than paying for a one-size-fits-all system.
Talk with our team about the tools your facility needs.
18 years serving scheduled businesses.
Rated 5 stars in Google reviews.
Dedicated consultative customer support team.
Tell us how your facility operates, and we’ll help identify the eSoft Planner modules that can simplify scheduling, service, and administration.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.