Aquatic Center Software for Modern Facilities

Aquatic center software brings core operations into one system, including swim lessons, instructor schedules, pool and clubhouse rentals, memberships, family accounts, customer check-ins, payments, retail sales, and staff scheduling. Rather than relying on separate calendars and spreadsheets, staff can manage schedules and customer records from a central platform while customers use online self-service tools to book available programs in real time.

Yes. eSoft Planner supports real-time online self-service scheduling through a branded website, allowing customers to view availability and book eligible lessons, classes, camps, clinics, and programs. For swim schools, the platform also supports private and semi-private lesson scheduling, level progression tracking, instructor assignment, sibling coordination, make-up class credits, and parent communication.

A centralized, real-time scheduling system helps prevent double bookings by keeping reservations, lessons, rentals, staff assignments, and customer bookings in the same operational view. When availability is updated as bookings occur, staff and customers are working from current information instead of disconnected calendars. This creates clearer oversight of shared pools, rooms, instructors, and program times.

Yes. eSoft Planner includes membership tools for facilities that manage individual or family memberships, membership cards, and related customer access. Swim club operators can combine membership management with pool check-ins, rentals, lessons, and retail activity. The modular structure lets each facility select the functions that match its programs rather than adopting features it does not use.

Yes. The platform includes rental management capabilities for facilities scheduling pool, clubhouse, and other reservable spaces. Teams can coordinate rentals alongside lessons, camps, classes, memberships, and staff schedules instead of managing each activity separately. Centralizing these schedules helps facilities see availability more clearly and deliver a more consistent booking experience to customers.

Yes, with tools tailored to their different operating models. Swim club management focuses on memberships, pool access, check-ins, family accounts, clubhouse rentals, concessions, and retail. Swim school scheduling focuses on lesson booking, instructor assignment, level progression, sibling coordination, make-up credits, and parent communication. Facilities can choose the modules that reflect their primary services.

eSoft Planner uses an a-la-carte modular pricing structure, so facilities pay for the capabilities they need rather than a one-size-fits-all package. Sports facility scheduling software starts at $39 per month, while swim club management starts at $700 per year. Flat subscription pricing does not increase as customer or staff counts grow, and nonprofit discounts are available with 501(c)(3) documentation.

Every new client receives a personal customer success manager and access to unlimited consultative support from eSoft Planner’s U.S.-based team. The company also offers consulting for sports facility programming development and website design. This support model helps facility operators configure a system around their existing workflows and make informed adjustments as programs and schedules change.