Membership Management
Create and manage memberships alongside scheduling, customer accounts, check-ins, and self-service tools in one configurable platform for facilities and clubs.
eSoft Planner helps membership-based facilities replace manual billing tasks with flexible tools for recurring payments, memberships, scheduling, and customer self-service. Built for sports, activity, and instructor-led organizations, our modular platform helps you collect payments on time, reduce administrative work, and give members an easier way to manage their accounts. Choose the features that fit your operation and scale confidently.
Flexible membership, payment, scheduling, and account-management tools for recurring-revenue businesses and member-based programs.
Create and manage memberships alongside scheduling, customer accounts, check-ins, and self-service tools in one configurable platform for facilities and clubs.
Support recurring payments for monthly memberships and other eligible ongoing services while giving administrators a clearer way to manage payment schedules.
Collect player fees, monitor balances, create payment schedules, and support one-time or recurring team payments without relying on disconnected spreadsheets.
Manage family memberships, pool access, membership cards, client check-ins, rentals, lessons, retail sales, and administrative workflows for swim clubs.
Manage recurring payments for memberships, boarding, leases, and scheduled equestrian services, with support for configurable customer arrangements and online payments.
Coordinate gymnastics team schedules, communications, classes, lessons, memberships, payments, and recurring billing through a centralized management system.
eSoft Planner brings recurring membership billing together with the operational tools activity-based businesses use every day. Configure the modules that support your memberships, payments, schedules, registrations, and customer accounts, rather than paying for unnecessary features. Members can use self-service options while your team tracks payments and reduces repetitive data entry. With flat subscription pricing that does not increase with customers or staff, you can grow efficiently.
See how activity-based organizations simplify administration and better serve their members.
"Very happy with the software and support staff."
"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."
"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add..."
"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"Very happy with the software and support staff."
"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."
"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add..."
"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
"Very happy with the software and support staff."
"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."
"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add..."
"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."
"I have been using eSoft Planner for about 2+ years now. I am Very Happy I have made the switch. I own a small tennis academy in Southern California. In my line of business it is imperative to have a lot of flexibility from the software planner so I can..."
Purpose-built flexibility and hands-on support help organizations run their operations with greater confidence.
Built by professionals with firsthand experience operating sports training facilities and managing real operational challenges.
Choose the modules your organization needs, from memberships and billing to scheduling and access management.
Every new client receives a personal customer success manager and unlimited consultative support from a U.S.-based team.
Subscription pricing does not rise as you add customers or staff, helping support sustainable growth.
Experienced partners for complex, schedule-based business operations.
eSoft Planner began in 2008 because its founders understood the limitations of using spreadsheets and online calendars to run an instructor-led business. Created as the flagship product of family-owned PPC Communications, the platform was shaped by firsthand experience operating a sports training facility. Since then, eSoft Planner has continued to improve through collaboration with owners of sports academies, complexes, swim clubs, schools, ranges, and other activity-based organizations across the United States. Our vision is practical: provide the tools, flexibility, and personal support organizations need to spend less time on repetitive administration and more time serving participants. From memberships and recurring payments to scheduling and customer self-service, we help clients build operations around the way their businesses actually work.
Membership management software should help you organize member accounts, payment schedules, renewals, check-ins, and customer communication in one place. eSoft Planner combines membership tools with scheduling, registration, payment processing, access management, and self-service capabilities. Its modular setup is designed for activity-based organizations that need to manage memberships alongside lessons, rentals, classes, camps, teams, or facility operations.
Talk with our team about the tools your operation needs.
Longstanding experience serving activity-based organizations
Independent team focused on client success
Designed from real facility experience
Tell us about your memberships, programs, and payment needs. Our team will help you explore the eSoft Planner modules that fit your operation.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.
For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.