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Afterschool Program Management Software for Streamlined Operations

Simplify afterschool administration with flexible software for registrations, class scheduling, payments, participant information, facility coordination, and communications. eSoft Planner helps schools, youth organizations, and activity-based programs replace disconnected spreadsheets with streamlined workflows, real-time booking capabilities, and centralized records. Built from firsthand experience serving scheduled and instructor-based businesses across the United States, it supports organized operations as programs grow.

Afterschool program manager reviewing schedules and registrations on management software

Our Afterschool Program Services

Coordinate registrations, activities, payments, schedules, facilities, and communications through configurable program management tools.

Youth Organization Management

Centralize registrations, teams, programs, schedules, payments, and participant information for afterschool and youth activities in one organized system.

Camps, Clinics & Classes

Manage recurring classes, camps, clinics, enrollment, payments, schedules, and communications while keeping program administration in one central location.

Facility Booking

Coordinate facility reservations, availability, customer bookings, scheduling, and payments while helping prevent double bookings across afterschool activities.

Streamlined Program Operations

Simplify Every Afterschool Workflow

eSoft Planner helps afterschool programs replace disconnected spreadsheets and calendars with configurable tools for registrations, participant information, schedules, payments, facility use, and communication. Customers can book online in real time while staff reduce repetitive data entry and administrative work. Modular features allow schools and youth organizations across the United States to choose the capabilities that fit their operations and pay only for what they need.

Afterschool administrator organizing classes and participant information in software
Experience That Informs

Built Around Real Operations

Created from firsthand experience and refined through collaboration with activity-based business owners across the United States.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.

"Zero downtime, very reliable. Process and feel is consistent throughout the platform."

Scott D.

"Very happy with the software and support staff."

Mark B.

"As a side job, I helped schedule appointments using eSoft for a sport facility, and I loved how simple and easy it was to use. I liked the way the software notified our customers to inform them of their upcoming appointments. I also liked the way customers could book their own appointments in the system without having to call the establishment. Customers can easily add money to their account using a credit card. It's that simple!"

Julie A.

"The functionality of eSoft is great and it is very user friendly. The customer service is excellent, very helpful and very quick response time."

G2 Review

"I would describe my overall experience with eSoft Planner as a 10/10!! IMPECCABLE!!"

Amy S.

"I like that I can get a hold of my eSoft coordinator very easily and I like that our customers can easily access the site and understand it, too."

Katie S.

"This product is simple and easy to use. I specifically liked how the software notifies customers, letting them know about upcoming appointments. I also like how easy it is for customers to book their own appointments through the system without having to call us. Customers are able to easily add money to their account via credit card. This alleviates the process of waiting in line and scheduling/paying for an appointment in the office directly. This product has the ability to handle any membership a company offers, at an affordable price. Through this product, customers can sign up, receive confirmations, make cancellations, and reschedule appointments when needed."

G2 Review

"We are fairly new to Esoft & Bethany has been nothing but a great help in any and all things that I had questions on. Even if it was the same question over and over.:) On top of that she always checks in to see how things are going. Their feedback,help and honestly is second to none."

Dave S.

"It has helped us keep our member base organized and made the work of collecting membership fees so much easier. I always receive excellent and quick customer support."

Janet G.

"From contact to set-up to implementation and use, there is no better company or people. They have been so helpful with everything… I highly recommend eSoft Planner. They have a great product for the price, and I would urge anyone getting into the sports facility business to use them."

Chris B

"eSoft has been a great experience thus far. The staff have been responsive to our needs and making sure we have the training and understanding we need to make full use of our software capabilities. It has been easy to navigate and understand. We have also gotten comments on the client side expressing they like the setup."

Melissa P

"Bethany has been amazing to work with, from set up to 1.5 years in, anytime we have an issue or question the team is always quick to respond and help! Appreciate your help with our business! Thank you!"

Michael D.

"Positive and generally satisfied. I appreciate what eSoft does; especially the exceptional customer service which is beyond exceptional"

David H.

"The Package Creation and membership combination is a great way for our business to increase revenue and overall customer satisfaction to create customized training plans for our customers. Group Lessons features, team features, and overall facility organization are great with the way they are designed."

Ryan P.

"Ease of use and ability for members to do a lot of the work themselves."

Kristin B.
The eSoft Planner Difference

Why Choose eSoft Planner?

Get flexible software and consultative support shaped by real-world program operations.

Industry Experience

Built by people who ran a sports training facility and understood the limits of spreadsheets and basic calendars.

Flexible Modules

Choose the tools your program needs through an a-la-carte system designed for adaptable operations.

Dedicated Support

Receive unlimited consultative customer service from a dedicated U.S.-based support team.

Predictable Pricing

Use flat subscription pricing that does not increase as you add customers or staff.

Meet The eSoft Planner Team

A family-owned Cincinnati company supporting activity-based businesses nationwide.

eSoft Planner started in 2008 as the flagship product of PPC Communications, a family-owned company in Cincinnati, Ohio. Its founders created the software after experiencing firsthand how difficult it was for a sports training facility to manage operations with spreadsheets and online calendars. Since then, eSoft Planner has evolved through collaboration with owners of sports academies, swim clubs, music schools, sewing schools, shooting ranges, and other activity-based businesses across the United States. That practical foundation continues to shape the platform, customer support, and flexible approach to afterschool program management. The team’s mission is to provide managers with the tools, means, and support needed to build successful programs.

FoundedServing businesses since 2008
CoverageSupporting organizations across the United States
SupportUnlimited consultative customer service

Frequently Asked Questions

What is afterschool program management software?

Afterschool program management software centralizes administrative tasks such as registrations, participant information, schedules, payments, facility bookings, and communications. Instead of maintaining disconnected spreadsheets and calendars, program staff can manage activities and customer information through one configurable system. eSoft Planner is designed for schedule-based and instructor-based organizations, including schools and youth organizations.

How can software streamline afterschool operations?

Can parents register for afterschool programs online?

Can the software manage afterschool classes and recurring programs?

Can afterschool programs collect payments through the software?

Can the software help prevent facility double bookings?

Is afterschool program software customizable?

Does eSoft Planner offer customer support?

Have More Program Management Questions?

Talk with eSoft Planner about your afterschool operations and software needs.

Ready to Streamline Afterschool Operations?

Tell us about your programs, schedules, registrations, and administrative workflows so eSoft Planner can help identify suitable software options.

Explore Afterschool Software

For immediate assistance, feel free to give us a direct call at +1 513-791-4940. You can also send us a quick email at contact@esoftplanner.com.