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Manage Your Courts Using Court Rental Software

Transforming Court Management: An In-Depth Case Study on Court Rental Software

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Technology can completely transform the way someone can manage courts – from basketball to volleyball to tennis. In this case study, we’ll explore how one of our current clients made their court management so much easier with the help of court rental software.  

User Experience Spotlight: Court Rental Software

Our client, Jack, built a six-court basketball and volleyball facility. He also set up a contract with AAU teams to use his facility. Also, Jack wanted to take advantage of leagues, basketball and volleyball camps, and court rentals. With the number of courts available, he didn’t want to spend all his time scheduling these courts himself. Jack wanted court rental software that could do it all for him. 

Jack’s biggest concerns were finding a system that prioritized no double bookings, sends out automated notifications, and manages all of his services as well as a concession stand. While searching, he found eSoft Planner’s scheduling software. We can do all of what he wanted and more. Our software is a centralized scheduling calendar, which prevents double bookings during scheduling. Automated notifications are sent by the system for order confirmations and reminders. It’s proven that appointment reminders can reduce no-shows by 38%. These reminders are sent to decrease no-shows. Also, eSoft Planner can manage many services with ease. 

With the help of our scheduling software, Jack manages all of his different services with ease. He added both competitive and recreational leagues, with individual or team signups for his practices. After his leagues, he offers open play for anyone to come in for a drop-in fee. Not only is Jack successfully managing multiple services without issue, but he also doesn’t need to spend a lot of time behind the scenes keeping everything organized. He also no longer needs to worry about issues with double bookings or a high number of no-shows. eSoft Planner’s software has worked wonders for his facility. 

Conclusion: How to Empower Your Court Management for Success

Are you spending a lot of time and money trying to manage your courts? With eSoft Planner’s software, you don’t have to worry. Manage all your services and rent out your courts quickly and easily. Request a custom demo of our software to find out how we can increase your cash flow and decrease the time and money spent. 

Use Software For Class Scheduling to Easily Manage Your Classes

Software For Class Scheduling Made Easy

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Efficient class scheduling is a crucial element that can make or break your facility’s experience, for both students and teachers. With classes taught everywhere, each industry from arts to sports needs cutting-edge software that can streamline your class management. In this post, we’ll dive more into the features essential in software for class scheduling that all industries can benefit from. 

Set Up With Software For Class Scheduling

It can be a hassle to create each calendar event for a recurring class, especially one that meets over the course of a few months. With our software, you can create one recurring event for the software to add to each day it is meant to cover. One of the biggest worries is clients accidentally double-booking certain classes. With our software, it checks the staff and location being scheduled to make sure they are both available before scheduling the class. This makes scheduling a lot easier and lowers the owner’s worry about any potential issues. Clients also receive order confirmations. Both clients and instructors can receive text and email reminders, so no one will forget their scheduled classes!

Control Flexibility and Limitations

With our software, you can control any potential flexibility or limitations for the class. One of the restrictions most important for classes is the ability to limit the number of registrants. Anyone else can go on a waitlist. This feature also lets people move up the waitlist if another person leaves the class. Another option is age restrictions, so that clients are aware when booking what age range is accepted. You can also choose to give members priority for your classes. In addition, you can require registrants to sign a waiver before they can finish booking your class. Another beneficial feature is the sign-up start dates. You can easily create classes and allow for registrations to start anytime. 

Using Software For Class Scheduling To Improve Your Revenue

There are numerous ways to improve your revenue and increase your cash flow. First, this software allows clients to schedule your classes 24/7 – so you don’t need to worry about missing out on any potential customers who can’t contact you during normal operating hours! After all, 40% of appointments are usually booked after business hours. You can also package sessions, so clients can get discounts if they purchase a certain number of sessions. An important addition is the ability to sell memberships. There are two main ways to sell them: members can get discounts automatically when purchasing services, or they can get a certain number of sessions free a month. 

Conclusion

Streamlining class scheduling can be essential for increasing revenue and improving communications at your facility or business. eSoft Planner’s software for class scheduling can be hugely beneficial in making this happen for your business. Schedule a demo for more insights into how our software can grow your business.

Use Volleyball Scheduling Software to Schedule Your Practices and Trainings

Volleyball Scheduling Software That Can Set Up Your Success

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Coaches and players both understand the critical role that scheduling can play in optimizing their performance. Volleyball scheduling software can be a game-changer for a facility. Mainly, this software simplifies the complex work that goes into coordinating team practices and group training.

Manage Your Teams

A lot of volleyball clubs tend to have teams or organizations connected to their facility. Team management is especially important to these clubs. There are several critical features for managing teams. Team managers need to be able to easily register their players online, schedule their practices, and manage payments and budgets. Also, they should schedule different types of practices, from jump training to open gyms and tryouts.

Schedule Your Camps & Classes

As volleyball can be more difficult to do one-on-one lessons, group training, such as camps and classes, has taken over as the best solution. Group training allows players to practice with other players and refine their skill sets without the worry of an actual game. Therefore, your software should be able to schedule your camps and classes at any time easily. Also, multiple features should be included, from price customization to categorization. 

Do More

There are other important aspects of a volleyball club, from weight rooms to retail. When looking for new software, you should find one that is able to easily manage all areas of the club. For example, our software manages teams, camps & classes, retail, lessons, and more. Clients can register for their training online. The owners and managers can view reports and manage marketing quickly from within the system.

Conclusion

Volleyball scheduling software allows you to easily schedule your camps and classes as well as successfully manage your teams. Plus, the software can save you both administrative time and money, so you can focus on what you really enjoy. Request a demo for more information on how our software can benefit your club.

Golf Simulators At Your Facility Can Be Managed With Golf Simulator Reservation Software

Exploring the Benefits of Golf Simulator Reservation Software

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With the recent growth of golf simulators, businesses are now needing to easily manage and schedule their reservations for their clients. Golf simulator reservation software is an important feature to take advantage of for your facility, with numerous benefits for your business. 

Benefits Of Golf Simulator Reservation Software

The two most important benefits of golf simulator reservation software are that it can save you both time and money. 

With this software, your clients or members can book their reservations online. This frees up time previously spent responding to calls, emails, or text messages. The right software should also be able to send reservation confirmations and reminders. Again, it will save you valuable time. 

Allowing customers to book via the software can also increase sales and cash flow. As it is 24/7/365, clients don’t have to wait until your operating hours to schedule – they can just go ahead and book! This can be very helpful, as clients who work might not be able to easily call in to book an appointment. In fact, businesses gain an average revenue increase of 27% when using online booking systems. 

Also, a customizable and refundable cancellation process will allow your facility to keep the revenue within the business, while still allowing the client to book at a future date. Due to this, your credit card fees will be lower – saving you more money.  

Another benefit is decreasing the cost of ownership. Building your own management system can be both time-consuming and costly. With our customizable software, you can easily manage your facility without having to worry as much about the costs adding up. 

Our software can also lower admin and employee costs with our 24/7 access control feature. This will help increase bookings, lessons, and memberships that are part of your business plan. With this feature, clients can book for hours that they aren’t there and still easily access the facility at their scheduled time. 

Conclusion

There are numerous benefits to utilizing a golf simulator reservation software, from saving you time to increasing revenue. Our software can do all of these for you. Request a demo of our software to learn more about how it can benefit your facility. 

Use Our Tennis Scheduling App to Manage Your Tennis Lessons

Tennis Scheduling App That Prioritizes Your Lessons

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Are you an instructor that does tennis lessons? One of the new and important aspects that come with running tennis lessons is the ability for clients to book and pay for these lessons via a tennis scheduling mobile app. Within this mobile app, the software should be able to do multiple things for both clients and instructors.

Tennis Lesson Scheduling & Management 

First, the software should allow you to manage multiple instructors and their schedules with real-time updates and reminders. As explained below, the tennis scheduling app should also customize any scheduling issues, from pricing to notices. It should also make it possible for you to create family accounts for your clients. 

With our software, you can also build the instructor schedule. First, you can easily make sure that instructors and courts are not double booked. At the same time, make sure there are no open time slots – use our back-to-back feature! With this feature, clients will not be able to book time slots that leave gaps in an instructor’s schedule. 

App Customization Features

An important feature of any software that tennis facilities utilize is that it can customize the software to what you need it to do. This software should allow you to customize the software to your business, from the app colors and name to images.

Also, you should be able to allow clients to schedule individual or group lessons. For special VIP customers, you can give discounts on lessons that will automatically apply when the clients schedule a lesson. Instructors can give priority to certain groups, and specify a certain amount of notice for scheduling. 

Tennis Lesson Scheduling Reminders

Keep your instructors up to date with their schedules. Our app will notify instructors of lessons via text or email, as well as send a daily itinerary of their lessons. With a quick look at their email or the app, instructors can easily check their schedule for the day. 

You can also automate your reminders to send to clients via text and email! They can get notified when they book a lesson, reschedule, or cancel. This can be beneficial to the facility as well; with automated reminders, the percentage of no-shows gets reduced by 29%. 

Conclusion

 A tennis scheduling app can be incredibly important in improving your scheduling and management. With our powerful customization and real-time updates and reminders, you can easily manage your tennis lessons. Schedule a demo to see how our software can benefit you. 

Use Room Scheduling Programs to Rent Rooms in Churches and Schools

Room Scheduling Program Features to Optimize Your Business

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Churches, schools, and libraries usually have rooms that they want to rent out. Businesses can have conference rooms left empty when their employees aren’t using them. Renting them out can increase their revenue. Organizing the rentals of all those rooms can be difficult, especially when it’s the responsibility of volunteers or employees with a lot of other work on their hands. One way to easily solve this issue is by taking advantage of room scheduling program software.

Room Scheduling Program Features 

Lots of locations still use paper or spreadsheets to track their rentals. With room scheduling software, it is far easier for clients to book – they just have to visit the page online! Organizers can track their rentals and view reports on pricing and scheduling much faster. Here are some amazing features that our room scheduling software offers: 

Pricing Features

  • Peak pricing for busy times 
  • Offer prepaid or unpaid options during scheduling
  • Send invoices with payment via the web

Customization Features

  • Custom durations and pricing 
  • Offer special rates per group or scheduling rights
  • Ability to offer add-ons (such as for projectors) 
  • Limit how far people can schedule or how much notice you need

Access and Booking Features

  • Access from desktop and custom mobile app
  • No double booking
  • Offer email or text reminders
  • Get signed waivers for liability and cancellation policies 

Conclusion

Room scheduling software can be valuable for all sorts of organizations, from churches to businesses. Empty rooms can be costly for an organization, with a single empty conference room costing your business $6789 per year. In addition, these empty rooms can be used for multiple reasons by people willing to rent them. Make the organization easier for your company and start using room scheduling software.

For more information on how eSoft Planner’s scheduling and management software, including our room scheduling program, can benefit you, schedule a demo with us today. 

Statistics on facility scheduling

Facility Scheduling Software Makes it Easier – We Promise!

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What You Should Know Before Investing in Facility Scheduling Software

We get it. Adopting new facility scheduling means spending hours of time learning how to use it. It also means changing routines that your clients and staff may already be comfortable with. With this time commitment and change in workflows, it’s easy to see why sports facility owners let the search for new facility scheduling software fall to the bottom of their to-do list.

It’s time to stop procrastinating! Your business is losing money every day if you’re still scheduling with forms and calendars. Even if you use a “free” system or one that isn’t designed for sports facilities, you’re up against unnecessary admin costs, poor customer service, and mistakes. A better scheduling system could prevent this.

So, what should you look for as you start your search for a scheduling system?

The best fit for your business will depend on your needs and your budget. Each system you consider should have the following three important qualities that make and save money for your business.

Optimal Pricing

When you look at facility scheduling software costs, focus on value first.

You shouldn’t reject any scheduler based on price alone. The most expensive system may also be the one that saves you the most money overall due to better features or customer support (which we’ll discuss next).

That said, web-based scheduling systems usually charge their clients each month based on different factors. Some structures will work better for your facility than others. Here are a few examples of online scheduler pricing structures:

  • Pay-per-feature structure: Monthly pricing is based on which parts of the software you use.
  • Pay-per-location or client: This can lower costs for some smaller businesses, but costs may also increase seasonally or as you expand or restructure.

If you’re going to accept online payment, you’ll also need to pay fees for processing credit card transactions. The fees may be rolled into your software’s monthly service or charged separately. Make sure you’re using the total costs when you’re ready to do a final price comparison.

Great Support

Most major scheduling systems offer customer support. Always find out how long that support will be available after you sign up for the program. Are there any limits to support requests? Will you be assigned a dedicated rep who understands you and your business?

Reliable customer support is even more important if you don’t consider yourself a “computer person” and want to regularly work with someone who will pay extra attention to your account.

Features That Increase Profit

It’s important to know what the facility scheduling software does for your business. As we move through a list of possible features, keep your eye on the bottom line. Your scheduling software should:

  • Save paid admin staff hours by allowing clients online self-service options.
  • Save paid admin staff hours because the software auto-bills your memberships.
  • Create extra revenue from online stores or services that the software makes it easy to promote and sell.
  • Reduce late cancellations and no-shows through automated reminders

Once you calculate how much money each feature could save your businesses, it will be easier to evaluate final software costs.

Scheduling Software Should be on the Web

Until recently, many facilities were still using scheduling software that was installed on computer hard drives. That meant that if the computer crashed or was stolen, the program and the data went with it. It also meant that clients would have to call to make sure they had the most updated version of any scheduler.

By default, most scheduling software is now offered online as a software as a service (SaaS). This saves sports facilities from worrying about servers, backups, or updates.

Here is a list of recommended features you’ll find with SaaS schedulers.

Setup Features

  • Operating hours – customize the times of day and year that your clients can schedule, and put them on repeat so you don’t have to update them very often
  • Locations – use levels of categorization to help you customize facilities
  • Client groups – give certain groups of clients special benefits, such as advanced scheduling, special discounts, and exclusive access to certain programming
  • Client and staff management – track and quickly find information on all your clients and staff, including client family member relationships and scheduling and payment histories
  • Staff permissions – create custom permissions levels for each of your employees

Scheduling Features

  • Rentals – rent out locations and sub-locations, change prices automatically based on time of day or season, determine how far in advance clients can schedule or cancel, add optional equipment or services to rentals
  • Lessons – schedule both one-on-one and semi-private lessons, restrict the types of lessons that can happen in each location at your facility, add optional equipment or services to lessons
  • Camps and classes – set age limits, size limits and enrollment dates, charge per session or for a group of sessions
  • Memberships – check clients into the facility using cards or by name, or just bill clients monthly for regular services (lessons, rentals, etc.)
  • Packages – group all types of your services together for sale
  • Retail – track inventory and sales for concession stands and pro-shops
  • Leagues – create teams, schedules,  and post results

Payment and Pricing Features

  • Online payment – let your clients pay for their services online
  • Refund policy – establish a refund policy for all of your services and have it applied automatically to your clients’ cancellations
  • Upfront payment – require upfront payment for scheduling and then waive it as necessary to let trusted clients pay later
  • Account credit – give clients the ability to add credit to their accounts for easy spending in the facility, such as parents adding money to a child’s account for the concession stand

Notifications Features

  • Email and text notifications – let clients and staff decide when and how they want to be reminded about their upcoming schedules
  • Customizable messages – choose what the reminder messages say

Marketing Features

  • Messages to clients – let your clients know about your new programs and services through the software
  • Email marketing – compose and send emails to clients and manage your client email lists, either with a third-party email program or directly through the scheduling software
  • Brandable interface – the system can look like it belongs to your company, with your own logo and colors

Reports & Displays

  • Make a list of your essential reports and make that sure each program you consider has them. Same goes with displays; for example, are you used to checking a weekly calendar with hour-by-hour lessons? That specific view might not be available in every system you consider.

Conclusion

eSoft Planner is an easy-to-use and functional software that allows facility owners to schedule training, clinics, and sub-locations within your facility. Communicate with instructors and other facility members through email, text messages, and highly visible alerts on the login page and user dashboard.

The SaaS uses a simple pay-per-feature structure, letting you know the amount you’ll pay each month based on which parts of the software you use. We also offer ongoing client support for the entire time that your facility uses our software.

Schedule a demo today to see how you can spend less time and hassle on scheduling and more time supporting your facility members.

Baseball Facility Scheduling Blog

Diversify Your Baseball Facility Scheduling Software

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How to Generate Income with Baseball Facility Scheduling Software

A couple years ago, we got a call from an eSoft Planner baseball facility scheduling client with great news. He’d just had his highest grossing month ever – more than double his previous revenue record. And the best part: he and his staff didn’t do any extra work to hit that record.

In fact, he attributed the increase to a change in the way he structured his memberships and pricing.

The baseball facility owner had just implemented eSoft Planner online scheduling software at one of his locations. When he set up the software, he paid special attention to marketing options built into the system.

For example, he made sure that he allotted special privileges to his VIP members. Privileges included:

  • Being able to schedule lessons farther in advance than other clients
  • The first chance to register for camps and clinics
  • Special discounts on lessons

Many of his end-user customers jumped at the chance to get those special advantages and bought VIP memberships – raising his predictable monthly revenue.

Diversifying your Business with Baseball Facility Scheduling Software

It didn’t cost the facility owner any extra time or resources to add VIP membership options because the software managed it for him. In addition, the memberships auto-renew for ongoing revenue. This kind of passive income makes it simple for facility and club managers to improve their profitability and cashflow.

Facility and club management software can provide a solid foundation for your sports facility. It should have the flexibility and configurability to develop creative marketing plans and membership plans to deliver steady revenue. If you could use some passive income for your baseball or other sports facility, Request a Demo.