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Use Advanced Software Features To Enhance Your Group Lessons (just like this equestrian riding lesson).

Maximizing Growth: Software Features To Enhance Your Sports Facility’s Group Lessons

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Group lessons are an essential piece of many sports facilities, offering an engaging way to foster a strong sense of community. Also, they are highly profitable, allowing facilities to generate more income by accommodating multiple players in one session. However, managing these group sessions can be challenging without the right tools. The right scheduling software can streamline operations, enhance efficiency, and drive revenue growth. In this article, we will dive into the software features that can help your sports facility maximize its potential. 

Scheduling Features For Group Lessons

Group lessons work well when you build groups with similar skill sets and age ranges. Adults and younger kids shouldn’t be put together. Also, do not put experienced players and beginners together. If everyone in your group matches, you can then focus on one area to work on without worrying about having to catch others up. With your scheduling software, you can add these requirements to your lesson title or description. 

We recommend a limit of 6 registrants for a group lesson. With a smaller group, the instructor can spend more time with each person while still being within the group environment. Good software should be able to restrict clients from booking more than the set number of attendees for a lesson. 

An important aspect to consider is that not all instructors will do well coaching group lessons. They may be great at private lessons but struggle with group lessons. In our software, you can choose which instructors offer which lessons. That way, an instructor cannot be booked for something that you do not want them booked for. Here’s a guide on how to evaluate trainers when you are hiring them for these services at your facility.

Pricing Features For Group Lessons

If you’re using scheduling software, it should not display to clients how many spots are left for a group lesson. Some clients may try and take advantage by only scheduling sessions with fewer or no spots filled. They then might end up with what is a private lesson but for a far cheaper price than what you offer them. 

Another potential problem is if your session doesn’t fill up. For example, a session might sell for $25/person. If you plan for four people to show up, and only two attend, you will have lost money. The back-to-back availability feature that we have implemented into our app fixes this problem. The system makes it so a session must be filled up by clients before they can book sessions directly before or after. 

Conclusion

Group lessons can be very beneficial to any sports facility, no matter what sport they offer. With these software features, you can maximize your profitability and enhance operational efficiency. Are you looking to more successfully manage your group lessons? Request a custom demo of our software to learn more. 

Our Software: How does eSoft Planner vs Swift compare?

A Comparative Analysis of eSoft Planner vs Swift

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Choosing the right scheduling software can significantly impact a facility’s time management and increase cash flow. Two popular contenders for sports facilities are eSoft Planner vs Swift. Both offer features that streamline different aspects of the sports facility. In this comparison, we dive into the key features and offerings of each software. This analysis will help you make an informed decision for what software will best fit your business.

eSoft Planner vs Swift: Experience

eSoft Planner started in 2008 as a solution based on best practices to solve many problems our founder encountered when owning his sports facility. We have worked with thousands of facilities over the last 15 years and have adapted our software to fit their unique needs. Our software can easily adapt to fit the needs of any sport within the sports facility industry. It also works perfectly for other industries, including arts and music. 

Swift’s team is comprised partially of athletes who worked at sports facilities. However, they are a recent addition to sports facility software – this is their 3rd year of business. Many of their tools and functionality do not come with the experience of interacting closely with a sports facility over a long period of time. Their main focus seems to be supporting baseball facilities, although they do offer services to other sports.  

eSoft Planner vs Swift: Functionality

When comparing eSoft Planner vs Swift, one of the biggest aspects to consider is the functionality. Swift lets you manage rentals, lessons, camps/classes, packages, and memberships. eSoft Planner does all that – and more. We also offer retail, teams, and leagues. Another benefit is that we provide several additional features to help your business grow. We offer marketing services, access control, ticket purchases, and more. Swift has been working on adding similar features but does not have them available at this time. 

Both eSoft Planner and Swift have mobile apps for individual facilities. The benefit for Swift is that all of their different types of services are offered on the mobile app. However, their functionality is not as extensive as eSoft Planner’s is. A true mobile app from Swift, up until recently, cost an additional $199 a month. Our app is much more affordable, especially for smaller, family-run businesses. Learn more about the pricing differences here. 

Conclusion

Although both Swift and eSoft Planner have strong benefits and disadvantages, eSoft Planner is the more fitting choice for sports facilities of all types. eSoft Planner offers over a decade of experience, functionality to fit many industries, and more affordable pricing. Request a custom demo of our software to learn more about how we can power your passion. Also, join our community on Facebook and LinkedIn!

Schedule your yoga and fitness classes (like the one pictured here) using our class scheduling app!

Transform Your Business with Our Innovative Class Scheduling App

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Managing schedules efficiently is crucial for many businesses, no matter the size. Keeping track of all instructors, registrants, and resources can become a daunting task. Class scheduling apps are powerful tools that simplify the scheduling process and ensure smooth operations. Our most recent update to our scheduling app adds the ability to schedule and manage classes on top of any rentals or lessons you offer. In this blog post, find out the features and functionality of our new app that can enhance your class scheduling. 

Essential Class Scheduling App Features

This class scheduling app includes advanced scheduling features. First, you can be sure that none of your services will be double booked – it’s not possible with our centralized calendar. Clients are also able to schedule on their own 24/7. You’ll never have to worry about missing a call or email from a client asking to schedule. Also, you can offer priority scheduling to certain client groups. For these client groups, you can also choose whether they can schedule paid or unpaid. Offer certain client groups a discount for specific services as well! 

One of the best features of our app is that it is completely customizable to your business! Not only can you customize the name and add your own logo to the app, but you can also customize a few functions as well. You can add color-coded class types. Many of the text and email notifications and reminders can be customized. You can also add custom waivers for each class you offer. An important feature for sports facilities is that you can add a custom location when creating a class – so scheduling at a location not part of your business is still easy to do! 

How It Can Benefit You

Our app is perfect for many businesses that offer classes, from fitness and recreation centers to sports facilities and swim schools. You can manage your school’s classes completely from your phone. This can be incredibly beneficial, as it provides real-time access to crucial business information that you would otherwise need to use a computer for. Our app enables owners and staff to monitor class scheduling and track performance, among other benefits. 

It also can enhance communication with clients as well as detailed organization for the business. Instructors and staff receive notifications, such as reminders, for their classes. Instructors also receive a daily itinerary straight to their inboxes. For any updates to class information, instructors can send out an email to all registrants of that class with that information. Our app keeps everything easily organized for staff to review. 

Conclusion

Scheduling apps are revolutionizing the way businesses manage their classes. By streamlining scheduling, providing real-time updates, and offering valuable insights, these apps enhance your efficiency and customer satisfaction. Whether you’re a fitness center or a sports facility, our class scheduling app is designed to meet your unique needs and streamline your productivity. Request a custom demo of our app to learn more about how it can enhance your business. To keep up to date with our exciting new app updates, join our community on Facebook and LinkedIn. 

Manage Your Instructor's Lessons Using Swim Lesson Scheduling Software

Making Waves: How A Swim Lesson Scheduling Software Can Transform Your Business

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Managing swim lessons efficiently can be a difficult task. These schedules must manage instructor availability, optimize pool usage, and coordinate both lessons and classes with multiple students. With our swim lesson scheduling software, you can easily manage all of these essential tasks from your mobile phone. Discover how our innovative solution lets you dive into a stronger and more efficient business. 

A Mobile App For Your Swim Lesson Scheduling Software

A mobile app can be perfect for swim instructors. Many instructors have back-to-back lessons and stay in the pool for long periods of time. With a mobile app, they can easily check their schedule and manage their bookings – completely from their phone! Clients can easily book online within a set availability without needing to contact their instructor. In fact, 67% of people say their preferred way to book appointments is online. Having a mobile app can streamline your scheduling and will make it easier to schedule for clients. 

There are numerous benefits to a mobile app. First, you don’t have to worry about double bookings. Our software’s centralized calendar makes it impossible for someone to schedule when another person is scheduled. Instructors also don’t need to worry about sending reminders. The system automatically sends order confirmations and reminders via text message and email. Also, the app is completely customizable. 

Customization With Our App

You can easily manage both private and group lessons within the app. One of the main features is that instructors can offer sessions with different time lengths. For example, if you want to offer young beginners 15-minute sessions, you can. Set up a custom time length for each lesson type you provide within the software. You can also set custom names and categories for your lessons. One of the features that can really benefit independent instructors is that you can set multiple locations, so clients can schedule at the pool they want to! Customize all your programming, from private lessons to group sessions, with ease. 

Some of our clients prefer to set up group sessions that are based on levels. You can manage this in two ways: either through categories or client groups. Set your categories up with each level and let clients schedule by filtering these categories. Or, you can put a client within a particular group (such as level 1) and limit their scheduling. With our camps and classes feature, you can offer weekly programs or focus more on limited-time programs (such as 4-6 weeks only). Offering group sessions is often more profitable than lessons. Making sure that you can offer a range of sessions can be beneficial for your business. 

Conclusion 

Our swim lesson scheduling software has many features that can transform your business, from scheduling lessons to customizing your personal mobile app. Are you looking for a mobile app that can schedule your lessons? Request a custom demo of our software. 

Manage Your Courts Using Court Rental Software

Transforming Court Management: An In-Depth Case Study on Court Rental Software

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Technology can completely transform the way someone can manage courts – from basketball to volleyball to tennis. In this case study, we’ll explore how one of our current clients made their court management so much easier with the help of court rental software.  

User Experience Spotlight: Court Rental Software

Our client, Jack, built a six-court basketball and volleyball facility. He also set up a contract with AAU teams to use his facility. Also, Jack wanted to take advantage of leagues, basketball and volleyball camps, and court rentals. With the number of courts available, he didn’t want to spend all his time scheduling these courts himself. Jack wanted court rental software that could do it all for him. 

Jack’s biggest concerns were finding a system that prioritized no double bookings, sends out automated notifications, and manages all of his services as well as a concession stand. While searching, he found eSoft Planner’s scheduling software. We can do all of what he wanted and more. Our software is a centralized scheduling calendar, which prevents double bookings during scheduling. Automated notifications are sent by the system for order confirmations and reminders. It’s proven that appointment reminders can reduce no-shows by 38%. These reminders are sent to decrease no-shows. Also, eSoft Planner can manage many services with ease. 

With the help of our scheduling software, Jack manages all of his different services with ease. He added both competitive and recreational leagues, with individual or team signups for his practices. After his leagues, he offers open play for anyone to come in for a drop-in fee. Not only is Jack successfully managing multiple services without issue, but he also doesn’t need to spend a lot of time behind the scenes keeping everything organized. He also no longer needs to worry about issues with double bookings or a high number of no-shows. eSoft Planner’s software has worked wonders for his facility. 

Conclusion: How to Empower Your Court Management for Success

Are you spending a lot of time and money trying to manage your courts? With eSoft Planner’s software, you don’t have to worry. Manage all your services and rent out your courts quickly and easily. Request a custom demo of our software to find out how we can increase your cash flow and decrease the time and money spent. 

Use Software For Class Scheduling to Easily Manage Your Classes

Software For Class Scheduling Made Easy

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Efficient class scheduling is a crucial element that can make or break your facility’s experience, for both students and teachers. With classes taught everywhere, each industry from arts to sports needs cutting-edge software that can streamline your class management. In this post, we’ll dive more into the features essential in software for class scheduling that all industries can benefit from. 

Set Up With Software For Class Scheduling

It can be a hassle to create each calendar event for a recurring class, especially one that meets over the course of a few months. With our software, you can create one recurring event for the software to add to each day it is meant to cover. One of the biggest worries is clients accidentally double-booking certain classes. With our software, it checks the staff and location being scheduled to make sure they are both available before scheduling the class. This makes scheduling a lot easier and lowers the owner’s worry about any potential issues. Clients also receive order confirmations. Both clients and instructors can receive text and email reminders, so no one will forget their scheduled classes!

Control Flexibility and Limitations

With our software, you can control any potential flexibility or limitations for the class. One of the restrictions most important for classes is the ability to limit the number of registrants. Anyone else can go on a waitlist. This feature also lets people move up the waitlist if another person leaves the class. Another option is age restrictions, so that clients are aware when booking what age range is accepted. You can also choose to give members priority for your classes. In addition, you can require registrants to sign a waiver before they can finish booking your class. Another beneficial feature is the sign-up start dates. You can easily create classes and allow for registrations to start anytime. 

Using Software For Class Scheduling To Improve Your Revenue

There are numerous ways to improve your revenue and increase your cash flow. First, this software allows clients to schedule your classes 24/7 – so you don’t need to worry about missing out on any potential customers who can’t contact you during normal operating hours! After all, 40% of appointments are usually booked after business hours. You can also package sessions, so clients can get discounts if they purchase a certain number of sessions. An important addition is the ability to sell memberships. There are two main ways to sell them: members can get discounts automatically when purchasing services, or they can get a certain number of sessions free a month. 

Conclusion

Streamlining class scheduling can be essential for increasing revenue and improving communications at your facility or business. eSoft Planner’s software for class scheduling can be hugely beneficial in making this happen for your business. Schedule a demo for more insights into how our software can grow your business.

Use Volleyball Scheduling Software to Schedule Your Practices and Trainings

Volleyball Scheduling Software That Can Set Up Your Success

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Coaches and players both understand the critical role that scheduling can play in optimizing their performance. Volleyball scheduling software can be a game-changer for a facility. Mainly, this software simplifies the complex work that goes into coordinating team practices and group training.

Manage Your Teams

A lot of volleyball clubs tend to have teams or organizations connected to their facility. Team management is especially important to these clubs. There are several critical features for managing teams. Team managers need to be able to easily register their players online, schedule their practices, and manage payments and budgets. Also, they should schedule different types of practices, from jump training to open gyms and tryouts.

Schedule Your Camps & Classes

As volleyball can be more difficult to do one-on-one lessons, group training, such as camps and classes, has taken over as the best solution. Group training allows players to practice with other players and refine their skill sets without the worry of an actual game. Therefore, your software should be able to schedule your camps and classes at any time easily. Also, multiple features should be included, from price customization to categorization. 

Do More

There are other important aspects of a volleyball club, from weight rooms to retail. When looking for new software, you should find one that is able to easily manage all areas of the club. For example, our software manages teams, camps & classes, retail, lessons, and more. Clients can register for their training online. The owners and managers can view reports and manage marketing quickly from within the system.

Conclusion

Volleyball scheduling software allows you to easily schedule your camps and classes as well as successfully manage your teams. Plus, the software can save you both administrative time and money, so you can focus on what you really enjoy. Request a demo for more information on how our software can benefit your club.

Golf Simulators At Your Facility Can Be Managed With Golf Simulator Reservation Software

Exploring the Benefits of Golf Simulator Reservation Software

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With the recent growth of golf simulators, businesses are now needing to easily manage and schedule their reservations for their clients. Golf simulator reservation software is an important feature to take advantage of for your facility, with numerous benefits for your business. 

Benefits Of Golf Simulator Reservation Software

The two most important benefits of golf simulator reservation software are that it can save you both time and money. 

With this software, your clients or members can book their reservations online. This frees up time previously spent responding to calls, emails, or text messages. The right software should also be able to send reservation confirmations and reminders. Again, it will save you valuable time. 

Allowing customers to book via the software can also increase sales and cash flow. As it is 24/7/365, clients don’t have to wait until your operating hours to schedule – they can just go ahead and book! This can be very helpful, as clients who work might not be able to easily call in to book an appointment. In fact, businesses gain an average revenue increase of 27% when using online booking systems. 

Also, a customizable and refundable cancellation process will allow your facility to keep the revenue within the business, while still allowing the client to book at a future date. Due to this, your credit card fees will be lower – saving you more money.  

Another benefit is decreasing the cost of ownership. Building your own management system can be both time-consuming and costly. With our customizable software, you can easily manage your facility without having to worry as much about the costs adding up. 

Our software can also lower admin and employee costs with our 24/7 access control feature. This will help increase bookings, lessons, and memberships that are part of your business plan. With this feature, clients can book for hours that they aren’t there and still easily access the facility at their scheduled time. 

Conclusion

There are numerous benefits to utilizing a golf simulator reservation software, from saving you time to increasing revenue. Our software can do all of these for you. Request a demo of our software to learn more about how it can benefit your facility. 

Use Our Tennis Scheduling App to Manage Your Tennis Lessons

Tennis Scheduling App That Prioritizes Your Lessons

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Are you an instructor that does tennis lessons? One of the new and important aspects that come with running tennis lessons is the ability for clients to book and pay for these lessons via a tennis scheduling mobile app. Within this mobile app, the software should be able to do multiple things for both clients and instructors.

Tennis Lesson Scheduling & Management 

First, the software should allow you to manage multiple instructors and their schedules with real-time updates and reminders. As explained below, the tennis scheduling app should also customize any scheduling issues, from pricing to notices. It should also make it possible for you to create family accounts for your clients. 

With our software, you can also build the instructor schedule. First, you can easily make sure that instructors and courts are not double booked. At the same time, make sure there are no open time slots – use our back-to-back feature! With this feature, clients will not be able to book time slots that leave gaps in an instructor’s schedule. 

App Customization Features

An important feature of any software that tennis facilities utilize is that it can customize the software to what you need it to do. This software should allow you to customize the software to your business, from the app colors and name to images.

Also, you should be able to allow clients to schedule individual or group lessons. For special VIP customers, you can give discounts on lessons that will automatically apply when the clients schedule a lesson. Instructors can give priority to certain groups, and specify a certain amount of notice for scheduling. 

Tennis Lesson Scheduling Reminders

Keep your instructors up to date with their schedules. Our app will notify instructors of lessons via text or email, as well as send a daily itinerary of their lessons. With a quick look at their email or the app, instructors can easily check their schedule for the day. 

You can also automate your reminders to send to clients via text and email! They can get notified when they book a lesson, reschedule, or cancel. This can be beneficial to the facility as well; with automated reminders, the percentage of no-shows gets reduced by 29%. 

Conclusion

 A tennis scheduling app can be incredibly important in improving your scheduling and management. With our powerful customization and real-time updates and reminders, you can easily manage your tennis lessons. Schedule a demo to see how our software can benefit you. 

Use Room Scheduling Programs to Rent Rooms in Churches and Schools

Room Scheduling Program Features to Optimize Your Business

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Churches, schools, and libraries usually have rooms that they want to rent out. Businesses can have conference rooms left empty when their employees aren’t using them. Renting them out can increase their revenue. Organizing the rentals of all those rooms can be difficult, especially when it’s the responsibility of volunteers or employees with a lot of other work on their hands. One way to easily solve this issue is by taking advantage of room scheduling program software.

Room Scheduling Program Features 

Lots of locations still use paper or spreadsheets to track their rentals. With room scheduling software, it is far easier for clients to book – they just have to visit the page online! Organizers can track their rentals and view reports on pricing and scheduling much faster. Here are some amazing features that our room scheduling software offers: 

Pricing Features

  • Peak pricing for busy times 
  • Offer prepaid or unpaid options during scheduling
  • Send invoices with payment via the web

Customization Features

  • Custom durations and pricing 
  • Offer special rates per group or scheduling rights
  • Ability to offer add-ons (such as for projectors) 
  • Limit how far people can schedule or how much notice you need

Access and Booking Features

  • Access from desktop and custom mobile app
  • No double booking
  • Offer email or text reminders
  • Get signed waivers for liability and cancellation policies 

Conclusion

Room scheduling software can be valuable for all sorts of organizations, from churches to businesses. Empty rooms can be costly for an organization, with a single empty conference room costing your business $6789 per year. In addition, these empty rooms can be used for multiple reasons by people willing to rent them. Make the organization easier for your company and start using room scheduling software.

For more information on how eSoft Planner’s scheduling and management software, including our room scheduling program, can benefit you, schedule a demo with us today. 

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