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Use Our Tennis Scheduling App to Manage Your Tennis Lessons

Tennis Scheduling App That Prioritizes Your Lessons

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Are you an instructor that does tennis lessons? One of the new and important aspects that come with running tennis lessons is the ability for clients to book and pay for these lessons via a tennis scheduling mobile app. Within this mobile app, the software should be able to do multiple things for both clients and instructors.

Tennis Lesson Scheduling & Management 

First, the software should allow you to manage multiple instructors and their schedules with real-time updates and reminders. As explained below, the tennis scheduling app should also customize any scheduling issues, from pricing to notices. It should also make it possible for you to create family accounts for your clients. 

With our software, you can also build the instructor schedule. First, you can easily make sure that instructors and courts are not double booked. At the same time, make sure there are no open time slots – use our back-to-back feature! With this feature, clients will not be able to book time slots that leave gaps in an instructor’s schedule. 

App Customization Features

An important feature of any software that tennis facilities utilize is that it can customize the software to what you need it to do. This software should allow you to customize the software to your business, from the app colors and name to images.

Also, you should be able to allow clients to schedule individual or group lessons. For special VIP customers, you can give discounts on lessons that will automatically apply when the clients schedule a lesson. Instructors can give priority to certain groups, and specify a certain amount of notice for scheduling. 

Tennis Lesson Scheduling Reminders

Keep your instructors up to date with their schedules. Our app will notify instructors of lessons via text or email, as well as send a daily itinerary of their lessons. With a quick look at their email or the app, instructors can easily check their schedule for the day. 

You can also automate your reminders to send to clients via text and email! They can get notified when they book a lesson, reschedule, or cancel. This can be beneficial to the facility as well; with automated reminders, the percentage of no-shows gets reduced by 29%. 

Conclusion

 A tennis scheduling app can be incredibly important in improving your scheduling and management. With our powerful customization and real-time updates and reminders, you can easily manage your tennis lessons. Schedule a demo to see how our software can benefit you. 

Check-In for Membership Tracking Program

Membership Tracking Programs Can Enhance Revenue With Little Administrative Work

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For sports facilities, a membership tracking program can be a critical tool. With so many different aspects of membership that make it difficult to track manually, eSoft Planner’s membership manager can be incredibly beneficial. 

Payment Plans

One essential component of memberships is payment plans. With our membership management features, we can give the customer the option to choose between annual or monthly dues. We can also track both successful and failed payments. Due to this, you will need to have an easy way to manage your membership payments. Through our membership tracking and reporting program, you can easily identify failed payments. When membership payments are not able to be processed, the discounts and service credits can also be suspended, ensuring that members are not able to utilize membership perks until payments are made. 

Membership Perks

Facilities will offer additional perks to their memberships, whether that is through discounted services or service credits. Without a membership tracking program, it becomes almost impossible to track membership credits used versus credits available. It also makes it difficult to ensure the customer receives the proper discounts. 

With eSoft Planner’s membership tracking, we can automatically apply discounts to members. Also, membership credits for different services can be issued on a monthly basis. Our system will automatically apply the assigned discounts to a customer’s profile, track when member credits are used, and how many credits a member has left. The membership management module also ensures that the credits and discounts are validated through payments. It will suspend the discounts and service credits when a member payment is not processed, ensuring members can not enjoy membership perks without paying for them. 

Access Control 

Some facilities choose to offer memberships that grant customers the ability to visit the facility at any time, similar to how a lot of gyms operate. To gain access to the facility, you must have an active membership. How would you be able to validate who has a membership without a membership tracking system? 

Through our manager, you can have members check in at the front – whether through a membership card or last name. Employees can easily check in customers and validate whether the customer has an active membership. Member check-in can also offer many benefits: identifying failed payments, tracking the number of visits customers make, and tracking the time of day customers come in. This benefits the facility by identifying the busy and slow hours based solely on member check-in.

Many facilities are also moving to a 24/7 open-access environment. With our access control program, customers are able to receive a code that allows them to access the building for their scheduled rentals, without requiring workers to be physically present each time. 

Conclusion

Membership tracking programs can be insightful for how to successfully manage your memberships. From tracking payments to offering perks with your membership, it will allow your facility to learn about their members’ interests and patterns, so they can improve their facility for those members. For more information on how our software can track memberships, request a demo with our experts. 

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Client Benefits: The Key to Customer Satisfaction

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Do you have clients that you want to give special benefits to? With our client benefits feature, your facility can offer discounts and altered rules between specific groups to customize their experience. 

Who Is This For? 

These benefits are perfect for different organizations that partner with your facility, where you can provide priority for their coaches or players to schedule. It may also offer benefits to instructors who might teach at your facility. Finally, you can use it to give your members or priority (VIP) clients different rules. 

What Benefits Can You Offer? 

There are several benefits you can offer to specific clients. The types of benefits you can offer are discounts, special rules, and priority. First, you can offer discounts on specific services. Next, you can allow specific clients the ability to schedule unpaid or paid services. Lastly, you can allow specific groups to schedule out further than other clients. These rules and priorities can be completely different between groups. 

Case Scenario 

Many of our facilities that partner with a sports organization give benefits to the players and coaches that are a part of their team. This not only encourages the players or teams to utilize the facility services, it also incentivizes more players to join the organization and can create a buzz in the community. 

Conclusion

Utilizing client benefits for specific groups at your facility can be very beneficial to your business. Not only will your members and organizations feel more connected with you, but it will also increase client satisfaction. With that support, clients will be more likely to continue training with your business. 

For a more in-depth explanation of how these client benefits can help your facility, request a demo with our experts. 

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What You Need to Know About Tickets For Swim Club Social Events

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Social events are a great way to build your community at a swim club. Some of the most common events include 4th of July parties, crab dinners, and adult socials/dinners. 

Sometimes, it can be difficult to sell tickets – especially at swim clubs mainly run by volunteers. Here’s a quick and easy solution: offer tickets via a mobile app. You can plan events, sell tickets, and redeem them for paying members. With your events listed in advance, word will spread. People can get their tickets online quickly and at any time, with much less work than it would be with one person planning and selling tickets. Also, these events can be made public or private, so non-members can join in the event. It will build community and could make them want to become a member later on. 

Features

  • Make events private (for members only) or public 
  • Limit the number of guests 
  • Track sales with a cashless system
  • Offer sales at the door

Conclusion

Selling tickets online has grown significantly in recent years. Between the different ways of buying tickets, digital tickets are the largest, at 47.1%. It is more convenient for both the organizers and swim club members. With our features, swim clubs can easily manage and track sales for their social events. 

To learn more about how you can utilize tickets for your swim club social events, request a demo of our swim club management software, including our feature for selling tickets. 

Use Room Scheduling Programs to Rent Rooms in Churches and Schools

Room Scheduling Program Features to Optimize Your Business

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Churches, schools, and libraries usually have rooms that they want to rent out. Businesses can have conference rooms left empty when their employees aren’t using them. Renting them out can increase their revenue. Organizing the rentals of all those rooms can be difficult, especially when it’s the responsibility of volunteers or employees with a lot of other work on their hands. One way to easily solve this issue is by taking advantage of room scheduling program software.

Features 

Lots of locations still use paper or spreadsheets to track their rentals. With room scheduling software, it is far easier for clients to book – they just have to visit the page online! Organizers can track their rentals and view reports on pricing and scheduling much faster. Here are some amazing features that our room scheduling software offers: 

Pricing Features

  • Peak pricing for busy times 
  • Offer prepaid or unpaid options during scheduling
  • Send invoices with payment via the web

Customization Features

  • Custom durations and pricing 
  • Offer special rates per group or scheduling rights
  • Ability to offer addons (such as for projectors) 
  • Limit how far people can schedule or how much notice you need

Access and Booking Features

  • Access from desktop and custom mobile app
  • No double booking
  • Offer email or text reminders
  • Get signed waivers for liability and cancellation policies 

Conclusion

Room scheduling software can be valuable for all sorts of organizations, from churches to businesses. Empty rooms can be used for multiple reasons by people willing to rent them. Make the organization easier for your company and start using room scheduling software.

For more information on how eSoft Planner’s scheduling and management software, including our room scheduling program, can benefit you, schedule a demo with us today. 

Send Automated Communications through Email or Text Message

Sports Facility Operations: Automated Communications

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Did you know that you can reduce no-shows by 29% with automated reminders? Automated communication via text and email can benefit your facility in many ways, including reducing no-shows. Our software utilizes these to send a variety of messages for your customers and staff. 

Features

Here are some features of our software that will make your facility more streamlined:

Client Communications

  • Confirm any order or scheduled event via email
  • Send reminders by text or email for scheduled events
  • Remind your client of your cancellation policy
  • Confirm all reschedules and cancellations

Staff Communications

  • Confirm lessons or camps booked
  • Send reminders (itinerary) of their day
  • Notify them of all reschedules and cancellations

Benefits For the Facility

  1. Improves customer services: Now, you don’t have to miss any communications. All reminders and confirmations will be sent easily. With personalized messages, it will improve the relationship between you and your customers. 
  2. Reduces administrative costs: The services can do all the automated text and email communications. You don’t have to pay someone just for sending out messages to your customers. Also, no need to show someone how to send all those communications themselves – it will just send automatically! 
  3. Improves staff communication: Staff can easily check their schedules and plan for the day. They don’t have to worry about missing any appointments or messages.

Conclusion

Automated communications can be very beneficial for your facility. Not only will it save you time and money, but it will also improve your communication and your customers’ impressions. 

To take advantage of our software’s automated communications, request a demo. 

Mobile Lesson Booking Software

Top Questions About Lesson Booking Software

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Introduction

Instructors with strong followings and clientele often have issues with booking clients. eSoft’s individual instructor lesson booking software is designed to be affordable and customizable. For those wondering about how this system can fit into their lives, read more to get top questions about this software answered. 

1. What Should I Look For In Lesson Scheduling Software?

A good lesson scheduling app should make your life easier! First, it should automate processes like sending reminders and notifications to clients/instructors. Next, allow instructors to set their own schedule to book whenever they are available. It should be able to collect payments from clients ahead of time, reducing the risk of cancellation and driving business. Lastly, it should include any features that pertain specifically to your industry. 

2. Who Could Benefit From It?

This program is mainly for instructors who are looking for an affordable program to help with clients scheduling and tracking their lessons. Any type of instructor can use it – from sports to arts and photography! If you need help booking clients, it’s perfect for you. 

3. What Are The Benefits?

There are multiple benefits! First, it saves instructors time – they don’t have to worry about messaging back and forth with clients, as they can book online at any time. Clients will also get automated message reminders. Also, it saves instructors money. It reduces the risk of cancellations and requires upfront payment.

The software is completely customizable. It can be branded for each instructor’s own business. It has features that can’t be found anywhere one – like back-to-back availability and location priority. These will force clients to book lessons one after another to reduce the waste of time. Lastly, instructors can see detailed reporting on their lessons and revenue. 

4. Will This Help My Customers?

Yes! The software makes it easier for clients to schedule and reschedule appointments at any time or place they want. They can access their schedule on their phone. Also, they will get automated reminders so they don’t need to worry about remembering when/where their lessons are! They can store payment methods to make the check-out process quick and simple. Lastly, they should be able to view a detailed payment history.

5. How Do Clients Book Appointments?

Clients will be able to access your app via your website or any social media accounts. Then, they will create their own family profiles and sign off on liability/registration waivers. Once their account is fully created, they can book and pay for lessons on their own time 24/7. 

6. Can I Schedule Group Lessons With This Software?

Absolutely! Instructors can choose to offer group and/or individual appointments for clients to book. This allows your clients to do the booking themselves, reducing time spent booking clients yourself. 

7. What Do I Do If I Have Multiple Instructors, Locations, or Types of Appointments?

The software is customizable, making it easy for someone to put in all of the above! It includes categories that you can change for each type of appointment. Also, it’s easy to add instructors and locations. There are options for instructors to add location priority, so they don’t have to worry about going back and forth to different locations for multiple appointments. They can also choose to book appointments back-to-back, so there aren’t any long breaks between appointments. 

8. How Long Will It Take to Set Up?

The set of processes is up to you. It can take as little as a week. Once set up, you will have hyper care/close support from an Implementation Specialist for the first six weeks of use. The Implementation Specialist will be the go-to person to train you and set up the software using video meetings. 

Conclusion

If you’re an instructor looking for a new and affordable way to book clients that you don’t have to do yourself, look no further than eSoft Planner’s customizable instructor scheduling software. 

If you are on the lookout for a web-based lesson scheduling app that fits all of your needs, learn more about eSoft Planner.

eSoft Planner is flexible, affordable, simple, and perfect for small businesses and instructors. Request your free demo today. See how we can help you consolidate effort, save time, and increase revenue.

Pickleball Courts Reserved with Pickleball Club Management Software

Start Growing with Pickleball Club Management Software

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Introduction

Pickleball is exploding both as a sport and as a business. Pickleball is currently the fastest growing sport in the United States, with participation nearly doubling just last year. Facilities with courts will miss out on large amounts of revenue if they haven’t considered running their own pickleball leagues. Take advantage of this growth and start adding pickleball to your facility today.

Improve Efficiency and Seasonal Revenue

Businesses centered around pickleball need to ensure they are efficiently scheduling their court time. With outdoor courts, that court time and demand will be seasonal. It is especially important to manage efficiency, as facilities geared towards specific sports are almost always seasonal. With eSoft Planner’s software, you can offer peak and non-peak pricing based on the time of day or year. That way, you can earn more money when filling spots with higher demand. 

Streamline Your Pickleball Facility with eSoft Planner

With eSoft Planner’s pickleball club management software, you can: 

  • Lower admin costs by allowing clients to book their own rentals and lessons
  • Offer 24/7 registration for summer camps/beginner classes and even leagues
  • Become more efficient while spending less time managing the facility’s schedule
  • Improve communication and reduce cancellations with automated email/text reminders 

Conclusion

With the massive growth of pickleball as a sport within the last few years, it would be a great benefit to your business to add it to your facility. It will help your facility grow, especially with the community pickleball currently has. Finally, with the help of eSoft Planner, it will lower admin costs and improve efficiency, even in the off-seasons. 

Want to learn more about how adding pickleball club management software can benefit your facility? Talk with eSoft experts today. Also, if you would like to consult with experts on how to improve your sports facility, visit Sports Facility Expert now. 

PreSelling Memberships Online Are a Good Promotion for New Business

Promotion for New Business – Start Preselling Your Memberships

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Introduction

Are you an existing facility looking to add new products or services? Are you a new facility wanting to add memberships? Do you need to add a promotion for new business? eSoft Planner’s new feature for preselling memberships is perfect for both types of facilities. 

A facility’s membership will have the option to be sold before the start date. The fees will be paid approximately a month before the membership’s start date. It provides opportunities for supportive customers to get it first, and at a discount. 

Features

A new feature in preselling memberships is that you can set a specific date for the membership to start. That way, you get to choose which day (usually the 1st or the 15th) works best for your facility. Also, staff will be able to buy these memberships for any customers, in case they run into any issues with purchasing the membership themselves. 

Benefits

One of the main benefits of memberships is that it brings in consistent revenue. With preselling memberships, we can improve cash flow before offering products or services. This extra cash flow allows you to potentially save or invest in expanding the product or service. It is also a good tool for improving customer awareness, especially for newer facilities. 

One of the powers of preselling memberships is the ability to offer special promotions. Oftentimes, facilities will discount a standard membership in order to create the fear of missing out in their new possible customers. This allows them to sell more memberships in advance, which, in return, increases cash flow and improves confidence in your business model. 

Conclusion

eSoft Planner’s new feature for preselling memberships is a great promotion for new businesses. Not only will it increase revenue, but it will also be easy and accessible for your staff and customers to utilize.  

Want to learn more about how preselling memberships can work as a good promotion for your business? Talk to eSoft experts today. If you’re looking for some other ideas on how to improve your business, learn more about our new access control features here or our event tickets options here. Finally, if you want to consult with experts on how to improve your sports facility, visit here. 

Person Scheduling Appointment using Lesson Scheduling Software

Lesson Scheduling Software Benefits

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Introduction

Instructors with strong followings and clientele often have issues with booking clients. By making use of a instructor lesson scheduling software, it can help with client scheduling and lesson tracking. Read more below to find out all the ways it can help you and your business!

1. Saves you time. 

Lesson scheduling software makes it easier for clients to schedule. They can go to a system to schedule or reschedule their own bookings, without having to text or call instructors to ask them to change it every time. It also allows you to automate texts and emails to clients to remind them about appointments. Overall, it saves instructors and business owners a lot of time previously spent organizing client appointments on their own. 

2. Saves you money.

Lesson scheduling software can reduce the risk of cancellations by requiring upfront payment. It also lets you offer different priority and pricing to different clients based on their “Client Grouping.” Something else it takes off your workload is it allows clients to safely tokenize their payment method to be stored on their client account. This will streamline payments and will also make booking streamlined for your users. 

3. Allows for more customization. 

Anyone who uses lesson scheduling can use this software! Instructors who teach sports, arts, music, and more will find advantages to adding this software to their business. This software is also fully customizable! Each feature can be turned on or off. It has categories you can edit to the types of lessons you offer. You can also change pricing based on season or time of day. Also, you have detailed lesson and financial reports that you can look at and filter by several categories. 

4. Helps instructors. 

eSoft has special features that can be turned on to help instructors manage scheduling and notifications. You can use back-to-back availability, so instructors never have to wait hours between sessions. They can go straight from one lesson to another. It also lets you turn on location consistency, so instructors don’t have to change locations from session to session. They can stay in the same spot! 

Conclusion

Many robust software programs offer systems that are expensive and include extra features that you would never use that they charge you for. That is why we created an individual instructor program at eSoft Planner to be able to offer instructors an affordable scheduling app that can be branded to help launch their own businesses. 

If you are on the lookout for a lesson scheduling app with a web-based app that fits all of your needs, learn more about eSoft Planner.

eSoft Planner is flexible, affordable, simple, and perfect for small businesses and instructors. Request your free demo today. See how we can help you consolidate effort, save time, and increase revenue.

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