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Best Practices in Sports Scheduling Software: How to Grow Your Business Effectively

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Introduction

Sports agencies, teams and other organizations use sports scheduling software to manage their business. It helps them automate tasks like scheduling games on fields, sending text alerts and emails, tracking player statistics and much more.

To grow your business effectively, use esoft planner to automate sports scheduling, streamline business processes, eliminate admin work, create reports automatically, organize maps and reservation programs, and send marketing emails for increased player retention

To grow your business effectively, use eSoft Planner to automate sports scheduling, streamline business processes, eliminate admin work, create reports automatically, organize maps and reservation programs, and send marketing emails for increased player retention.

The benefits of using a sports scheduling software are numerous. For example:

  • Sports Scheduling Software Automates Sports Scheduling

  • Business Processes Streamlined Automatically

  • Admin Work Eliminated

  • Reports Created Automatically Sports Scheduling Software Can Help You Manage All Your Games And Practices Easily!

1. Automate your scheduling process with eSoft Planner

eSoft Planner is the best online sports management software of 2023, and it’s easy to see why: it’s the most advanced, easy-to-use and affordable sports scheduling software on the market. eSoft Planner is also an app for sports and facility management that allows you to allocate resources effectively while saving time in the process!

2. Avoid scheduling conflicts, double-bookings and overbooking

eSoft Planner helps you avoid scheduling conflicts by allowing you to set a maximum number of teams that can be hosted at any given time. For example, if your facility has 20 ice sheets available for use and it’s already booked up with 17 teams on different days (and no cancellations), then eSoft Planner won’t allow another team to schedule a game until one of those other 17 teams cancels their game or gets moved due to weather conditions. This feature prevents double-bookings and ensures everyone gets enough ice time at your facility! Additionally, eSoft Planner allows users to set preferences based on specific criteria such as age level (youth vs adult), gender (male vs female) or skill level (beginner vs advanced). This helps ensure that leagues are matched appropriately so they don’t end up playing against each other when one team may not be ready for competition yet while another might have been waiting months just for an opportunity like this one!

3. Streamline paperwork and avoid errors with standardized reporting.

Sports scheduling software can help you to organize your team’s games, track attendance, and even generate revenue. However, if you’re not using a robust system for reporting on these activities, it’s possible that you may be missing out on important opportunities for growth.

The best sports scheduling software will allow you to create reports that provide insights into how many people attended each event or game during a given period of time (e.g., season). This type of data helps managers better understand what works–and what doesn’t–when it comes to marketing their organization’s events online or offline as well as determining whether there are any discrepancies between actual attendance figures versus those projected by the team owners/executives beforehand based off previous years’ experiences at similar venues/venues nearby without taking into account current conditions like weather patterns affecting travel times etcetera…

4. Optimize sports facility usage with text and email alerts.

Text and email alerts can be a great way to stay on top of your sports scheduling. When you set up text and email alerts, you’ll receive notifications when games are scheduled and when you have to make changes. You can also use these tools to remind yourself of upcoming events, registration deadlines, payments due–or anything else that’s important for your business!

5. Increase player retention and loyalty with marketing emails.

Marketing emails are a great way to keep players coming back to your facility. You can use eSoft planner to send marketing emails automatically, and also send text notifications to players who have signed up for text alerts.

6. Eliminate admin work with the best online sports management software of 2023

Sports scheduling software is a powerful tool that can help you save time and money by eliminating the need for manual tasks like entering scores, tracking players, and creating schedules. However, not all solutions are created equal; some are better than others at helping you accomplish your goals as an organizer or manager. With these six tips in mind, you’ll be able to find a program that fits your needs perfectly!

Stay organized by setting up different schedules for each season, league or time of year (e.g., high school football in the fall).

To stay organized and avoid confusion, it’s important to set up different schedules for each season, league or time of year (e.g., high school football in the fall). eSoft Planner allows you to do this by creating multiple schedules at once. You can also use eSoft Planner by multiple teams and leagues at once if they have similar scheduling needs such as baseball teams playing against each other during spring training.

Use eSoft Planner’s unique mapping feature to show where teams are located and reserve times with automatic notifications sent to administrators.

eSoft Planner’s mapping feature is an innovative, time-saving feature that allows you to show where teams are located and reserve times with automatic notifications sent to administrators.

  • View all schedules on one map

  • Easily reserve times from anywhere on the schedule by dragging and dropping your mouse over the desired location on a map. You can also click on any location in order to see associated schedules or view details about that team’s schedule.

  • Get automatic notifications when someone else attempts reservations at your favorite sports field or gymnasium.

Conclusion

eSoft Planner is the best online sports management software that helps you grow your business effectively. It’s packed full of features like automated scheduling, streamlining business processes, eliminating admin work and creating reports automatically. If you want to get started with eSoft Planner today then check out our free trial here!

A Lesson Scheduling App Aids in Revenue Streams

A Lesson Scheduling App Paves Way for Revenue Stream

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Lessons are a key player in a facility’s revenue stream. Whether it be baseball/softball, swimming, tennis, soccer, cheerleading, and even music and sewing – scheduling lessons is a huge presence in everyday operations. As a result, the more lessons you offer, the more revenue you bring in. But, with that revenue comes more opportunities for calendar confusion, double booking, and more. But here’s the solution – a lesson scheduling app. 

A lesson scheduling software with a web-based app included contains all of the benefits of the software, with the added bonuses of making scheduling even more on the go. Let’s get into some specifics: 

Increase in Cash Flow 

eCommerce Payment Options 

Within the lesson scheduling app, athletes and their parents can sign up and pay for lessons when booking. Learn more about Lesson Pricing Models here, if necessary. Your clients can even save their payment information in a secure account and pay with the push of a button.

24/7 Access

With more hours in the day, athletes and parents can book more lessons. Many times parents that are responsible for scheduling and paying for lessons have a lot on their plate. Having to call to schedule during business hours is nearly impossible for some, and easily forgotten by most. An app allows them to hop on their phone at any time of day, whether it be before they wake the kids up for school or before they turn the lights out to go to bed. This means less forgetting and more booking – resulting in more revenue for your facility. 

Cancellation and Refund Policies

Refunds and cancellations are a headache for every facility owner/manager out there. With an app requiring payment at booking, facilities are guaranteed revenue. However, some facilities do want to offer the ability to cancel or reschedule. Coupled with the app, facility managers can set restrictions and rules for these situations. These can include:

  • non-refundable booking fees (partial or all of the lesson fee),
  • time restrictions (cancel 48 hours in advance to receive a refund), and
  • lastly even special circumstances like doctor’s notes, team conflicts, etc. 

All of these rules can be adjusted based on your facility preferences. 

Reduce Administrative Costs

eCommerce Payment Options

Additionally, giving athletes and parents the ability to pay online, means there is no need to pay staff to sit at the front desk. Even more, no one has to make phone calls to ensure the lessons are paid. So the instructor doesn’t need to chase after payments! This frees their time to focus on the lesson. 

24/7 Access 

Gone are the days of hiring someone to sit and wait for the phone to ring. The app lets you leave your phones unattended while the staff in the facility is running lessons or classes. 

Facility and Calendar Management

Above all, you get great facility management. You and your staff will no longer worry about:  

  • double bookings,
  • availability of space for lessons in the facility, or
  • time blocking and coordinating lessons with the instructors.

What’s more, just have the instructors put in their availability. Then you can set the hours each space is available on a given day. And finally. let the app do the day-to-day scheduling for you!

If you are on the lookout for a lesson scheduling app with a web-based app that fits all of your needs, learn more about eSoft Planner.

eSoft Planner is flexible, affordable, simple, and perfect for small businesses and organizations. Request your free demo today. See how we can help you consolidate effort, save time, and increase revenue.

Plus, Follow us on Facebook or LinkedIn to stay current on industry news and the latest from eSoft Planner.

Youth organization scheduling for urban community athletics programs with baseball fields, tennis courts, and parking lots.

Youth Organization Scheduling Software Benefits

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A youth organization is a machine with many moving parts. What’s more, each part needs a volunteer (or volunteers) to ensure they run properly. With volunteer priorities focused on the kids, organization and facilities management can fall short. That is why investing in a youth organization scheduling software is highly beneficial to all key players in the organization. 

Whether your youth organization includes indoor/outdoor court scheduling, indoor/outdoor field scheduling, or all of the above, the benefits are endless. So take a look at a few things to consider when choosing facility management software.

1. Save Field/Court Coordinator’s Time 

A Field/Court Coordinator’s workload can be cut in half. With online scheduling software, they no longer have to answer calls, texts, and emails on availability and scheduling. And, they don’t have to organize and update the calendar to avoid double booking. As a result, they can focus on facility maintenance.

2. Give Coaches Flexibility

In short, a coach’s first job is not coaching. Creating ease and simplicity will prevent headaches. Let coaches focus on their passion – teaching kids to play their sport. Most youth organization scheduling software options include many features for coaches to schedule. This includes games and practices, as well as adding on details such as field maintenance and light requests. Coaches won’t have to worry about these details on game day and coordinators will be aware ahead of time. 

3. Customize and Organize

A field or court scheduling software can be customized to fit any organization’s needs. For example, some youth organizations give each team a set number of field/court reservations and games per season. But they don’t have a tracking system in place to keep count. Scheduling software can handle this tracking. In addition, the software offers features like:

  • special field hours,
  • restrictions on booking in advance, and
  • rules for the amount of notice needed for cancellations.

4. E-Commerce Capabilities 

No more checks/cash exchanges and bank trips. A youth organization scheduling software allows coaches from outside organizations to reserve field or court space, and pay for it on the spot.  

A Youth Organization Scheduling App Makes It Even More Mobile

Choosing software with an app brings even more benefits into the mix. Coaches will be able to see the field schedule 24/7 and book their teams from a phone or tablet. Finally, the app offers automated communication. That is, it sends reminders to coaches on their field reservations, any updates from the organization, and more. 

Do you run a youth organization? Are you looking to make everyone’s jobs easier? Learn more about eSoft Planner and how it can help. 

eSoft Planner is flexible, affordable, simple, and perfect for small business owners. Request your free demo today. We can show you how to consolidate effort, save time, increase revenue, and grow your business.

Plus, Follow us on Facebook or LinkedIn to stay current on industry news and the latest from eSoft Planner.

Card Reader and Payment Methods

Venmo/Cash App Are Changing – Here’s How to Approach Future Payment Methods and Credit Card Fees

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There’s some big news in the world of Venmo, Cash App, Zelle, and more peer-to-peer payment methods. Starting January 1, 2022, any seller of goods or services receiving more than $600 per year will receive a 1099-K and be required to report that income on their taxes. This is a game-changer for small businesses that use those platforms for all kinds of payments. 

Not only will the taxes increase on the business, according to an article covering the update, facility owner workload just increased. Owners/managers will need to print all transaction reports, sort through and distinguish each transaction from the peer-to-peer payment apps, and gather invoices and receipts as supporting documentation for the IRS. 

That is a lot of additional work, right in time for the busy season.

The Alternative – Credit Cards (But Without The Crazy Fees) 

With credit card companies forcing facility owners into 2-3 year contracts, constantly changing their rates, and requiring monthly minimums – all topped with horrible customer service that will keep you on the phone for hours – payment methods and processing seem like a hopeless case. 

But here’s our approach… 

CardConnect/CardPointe

eSoft Planner’s partner CardConnect/CardPointe is the fix that facility owners are looking for. 

Here are the benefits our team negotiated for facility owners in need of a new payment method: 

  • 2.75% Flat Rate for Visa, Mastercard, and Discover
  • No Monthly Minimums
  • No Contracts 
  • PCI Compliance Check Ins from eSoft Planner – yearly reminders for facility owners
  • Customer Support through eSoft Planner – no bouncing from person to person, we can answer your questions.

Learn more About eSoft Planner.

eSoft Planner is flexible, affordable, simple, and perfect for small business owners. Request your free demo today to see how we can help you consolidate effort, save time, increase revenue, and grow your business.

Plus, Follow us on Facebook to stay current on industry news and the latest from eSoft Planner.

24/7 Access

The 24/7 Facility Access Trend

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Sports facilities have to go through shifts and follow trends, just like every other business. The key is to maximize each trend and market shift for growth and revenue opportunities. Potential clients no longer want to be limited to a facility’s schedule. Instead, they expect easy access whenever they can fit it into their busy days. This is why the 24-hour fitness facilities are taking off. If you want your facility to stay at the top of its game and offer a great first impression, 24/7 facility access to equipment and machines will put you ahead of your competitors.

To many, though, this seems like an intimidating thing to offer. Questions like: Who will work those late night/early morning hours? How will I ensure proper care is being taken with equipment and machines? How much more staffing expenses will this rack up?

Don’t stress. Before you fall down the black hole of questions and concerns, know there is a solution. Third-party access control companies can handle it all for you… through digital technology.

24/7 Access Abilities

There are plenty of third-party systems with a variety of capabilities, but here are the basics. The system you choose will allow you to set access restrictions for memberships and rentals. Think of it like those commercialized 24-hour gyms like Anytime Fitness, Planet Fitness, etc. Based on your needs/wants, you can choose a system that uses key fobs, barcodes, an app on the client’s phones, or even fingerprint technology to give access to members and renters. Based on membership levels and rental packages, you can design your access system to give different varieties of access and permissions within the facility.

Depending on what your facility offers, this can be as simple or as complex as needed. Some facilities will require reservations. Though others will allow a first-come, first-serve policy with the machines and equipment. A feature that many facilities like is the time restriction feature of access control software. Facilities can set limits that allow access to begin 10 minutes before the rental/space reservation and will last 10 minutes into the reserved time. When the client misses their reservation, it is canceled and will not allow interference with any other reserved spots. This keeps clear guidelines in place and restricts the ability to abuse the freedom that digital access offers.

Security System

Not having someone to monitor the 24/7 facility access can make some owners nervous. However, these third-party systems thought ahead and provide systems within the digital technology to ensure safety and security within the facility. Many systems have a camera connection that will turn on security cameras every time someone enters the facility. The scanning procedure also allows facility managers to know exactly who is entering and exiting the facility at exact times. Facility owners will always be able to keep an eye on the machines, equipment, and client behavior as necessary.

24/7 Revenue Opportunities

Many of you are probably wondering – why is it so important to use software like this? Why can’t we just extend our hours and have staff in the facility for more hours during the day? Well… you could, but why add those unnecessary expenses and continue to limit the revenue opportunities. These systems help cut facility staff expenses AND it opens up more time to make money for the facility. Use an access control system with or without staff in the building. Running 24/7 provides more opportunities for booking rentals and reservations. This means more money without the expense of hiring a person to open the door.

Overall, 24/7 facility access is where the industry is moving. Gain the advantage over your competitors and hop on the trend while it is still early. Lay out a list of what you need, do your research, and extend those hours of operation.

Consider another added feature in this process – compatibility with facility management software. For instance, eSoft Planner is teaming with a third-party access control system and implementing it in the upcoming new version. You limit expenses and maximize revenue with everything done in a single app. Keep that in mind in your search for the perfect fit.

Learn more About eSoft Planner.

eSoft Planner is flexible, affordable, simple, and perfect for small business owners. Request your free demo today to see how we can help you consolidate effort, save time, increase revenue, and grow your business.

Plus, Follow us on Facebook to stay current on industry news and the latest from eSoft Planner.

Sports Equipment with tennis racket and balls

Sports Facility Equipment: What and How to Buy

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What Equipment do I Need for my Sports Facility Start-Up?

How do you figure out what sports equipment you need for your new sports facility? And how should you pay for it? Here are some tips for selecting the best equipment for your start-up business.

Make a List of Equipment You’ll Need

Look at the activities you described in the “products and services” section of your mission section. What’s the minimum amount of equipment you need to offer those products and services? Make a list — and keep it simple. Upgrades and new features can always be added later. Stick to the essentials and save your cash for operating expenses and emergencies.

You’ll probably need some combination of this material and gear if you’re opening a baseball and athletic training facility:

  • Turf
  • Netting
  • Pitching machines
  • Baseballs
  • Staff computers and other technology
  • Desks and furniture
  • Weight room, weights, fitness equipment
  • Signage

Review your list. Each piece of major equipment should have a clear spot in your business plan and its own mini-business plan. Rethink whether you should invest in a piece of equipment if it can’t easily cover its own costs.

Find the Best Ways to Buy

You have your list of essential equipment. The next step is to find the best and most affordable way to get each piece. Here are some guidelines:

  • Are you good with home projects and construction? Consider buying new if you’re not a “do-it-yourselfer.” This is not the time to try to become a handyperson. The professional installation costs and warranties included in the price of new equipment can be well worth it. Don’t take risks with the important stuff.
  • Buying used is the best way to go if you are a “do-it-yourselfer.” eSoft Planner’s team of experts can advise you on great deals for used pitching machines and fitness equipment.
  • Can’t afford new? Consider financing. Remember, cash is king. Look for a financing deal if you can’t afford the full cost of new equipment. Rates will depend on the current market, your credit score, and the type of equipment you want to finance. For example, it’s easier to get a good rate on equipment that a bank could sell if you defaulted — such as a pitching machine.
  • Be careful and get referrals. Many sports facility owners delay their openings because of problems with their suppliers. Don’t base your choice on price alone. Get referrals from people you trust!

Save as Much as You Can

Here are some ways to save on equipment when starting out:

  • This is a gold mine for deals on used weights and strength training equipment.
  • Turf fragments. You may be able to use leftover fragments instead of paying full price if your turf area is small enough.
  • Comparing offers. Quote as many manufacturers as you can for the big items. Don’t forget to consider the cost of shipping, installation, and maintenance when you get the quotes!
  • Negotiation and patience. Find a space that was previously a sports center but has closed down. The owners are likely anxious to get rid of the responsibility of the building and get back some of their investment. Be willing to negotiate. You can offer to get their lease — and all their equipment for pennies on the dollar. They’ll likely agree rather than pay another month’s rent and utilities. Patience pays off!

For More Information

Contact us if you need advice or have any questions on buying sports facility equipment. We pride ourselves on the personal feel of our customer service and consultation.

Most of our staff has experience picking the best equipment for sports facilities while working as athletic coaches or staff instructors. Request a free demo to learn how eSoft Planner helps clients succeed by sharing our knowledge, experience, and industry best practices

Employees Discuss Sports Academy Market

Understanding the Sports Academy Market

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Marketing Research Basics for Sports Academies

Every potential business starts with a great idea — or at least what seems like one. Getting market data for your sports academy is one way to test whether your idea will hold up. Business owners that are armed with detailed market research can instill buyer’s confidence — whether they’re working with investors to finance the academy or planning to purchase a big piece of physical property.

However, it’s also important if you’re starting small or operating on your own. This research could save you weeks (or months) of time and energy by keeping your business on the right path.

Plenty of market research companies will compile reports for you for a price. However, you can start by taking the steps below to research your market on your own.

Identify Target Market Segments

Begin by listing groups of customers based on which services they would be interested in.

You can get as specific as you want with the groups. You’ll probably find yourself re-working the list a few times. These groups might even overlap with the customer personas you created, but you might decide to segment differently for this exercise.

Here are some examples of market segments for a typical sports academy:

Primary Market Segment:

  • Kids in middle school and high school who want to improve in their chosen sport

Secondary Market Segments:

  • Adults who want athletic-type fitness classes or personal training
  • Families looking for a birthday party venue
  • Coaches who want indoor practice space
  • People who use batting cages or other similar equipment recreationally
  • High school students who want help with the college recruiting process

Find the Sports Academy Market Segments’ Size

After you’ve identified your segments, it’s time to get some numbers on the size and growth of each of these segments as it relates to your business. You can use U.S. Census data, knowledge about your community, and good old-fashioned internet sleuthing to get data from reputable industry groups and publications.

Here’s an example of the information you would collect for the primary market segment:

Primary Market Segment: Kids in middle school and high school who want to improve in their chosen sport.

  • There are more than 300 kids on high school sports teams and 400 on middle school sports teams (soccer, football, baseball, volleyball) at schools within a 20-minute drive of our facility. Within a 30-minute drive, there are an additional 100 high school athletes and 100 middle school athletes.

Figure Out Your Short-Term Obtainable Market

You won’t be able to sell to everyone in the market segment — at least not right away. To get a more realistic idea of how many will buy from you in the short-term, consider these factors.

Customers’ Ability to Pay

Your customers can only buy if they can afford your services. Use your demographic research to get an idea of how many people in the segment have the readiness and ability to pay for your services right away.

Example: The communities around our proposed location have a median household income of $75K, which is well over the threshold of the profile family who we expect to be interested in the memberships we’d like to offer. About half of the athletes’ families in our area will be able to easily afford our prices.

Competition

Consider how difficult it will be to sell your idea considering competitors in the area. Put yourself in the shoes of your customer and consider which other alternatives they could use to obtain their goals.

Example: Because there are few competitors within a 30-minute drive of our location, we don’t expect much competition for this market segment.

Interest Level

Not every athlete will be interested in spending extra time and money to get to the next level, and your program simply won’t be a good fit for everyone. Gather some evidence to estimate how many will have an immediate interest in your services.

Example: There are also 10 non-school club programs located within a 30-minute drive of our facility, including club soccer facilities, elite baseball programs, and volleyball clubs. This indicates that many families in this area are willing to invest in competitive programs that will give their kids an edge in sports. College-bound kids, more represented in the higher income levels, will be more interested in our services.

Other Obstacles and Summary

What will make your services difficult to sell? Is the idea of sports performance training completely new to your community? Have you made connections with local coaches and other organizations?

Consider any other obstacles that might further limit your ability to sell in the short-term. Then you can estimate how much of the original market segment you can realistically expect to obtain.

Example: Based on these factors and the fact that we primarily have inroads in the baseball community, we expect that we can reasonably obtain about 3-4% of this segment in the first year of opening. That works out to about 30 monthly members for sports performance training.

Note the Sports Academy Market Industry Trends

To finish up your market research, you can add some notes on industry trends and relevant economic forecasts. You should be as detailed as possible with this and include specific examples and links to actual studies.

Example: The sports performance industry continues to grow, evidenced by the emergence of speed school franchise locations that are adding new locations every few months nationwide in communities such as ours. Studies indicate that even during recessions, parents continue to prioritize activities that they believe will help their children’s future.

The team at eSoft Planner is ready to help you make the most of your sports facility. We want you to be successful, and we can provide you with expert advice, whether you’re looking to start a new facility or considering adjustments to your existing business. Talk to our team today about how eSoft Planner can support your business

Planning a Sports Business

Starting a Sports Business with eSoft Planner

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Compound Sports: How One of Our Clients Started His Sports Business from Scratch with eSoft Planner

Back in 2015, Jeff Stamler had some big ambitions. He wanted to open his own baseball, softball and fitness training sports business and facility, but he wanted it to have more. A Compound Sports implementation team member recommended a Parisi Speed School that would develop the whole athlete, from strength training to core metrics. All the moving parts in a sports business require a superhuman level of organization. Jeff tasked Team Compound member Alan Stamler to find and recommend a top notch online scheduling and planning software provider. Alan realized early on that he needed to learn how other sports facilities balanced multiple instruction paths and clientele.

That’s when he began his research. He started Googling, and his search led him to the website of another sports facility with a great scheduler and planner. Alan liked the look and feel of the website, so he scrolled to the bottom of the page to find more detail about who created it.

It turned out that the team at eSoft Planner created the site.

Alan had been working with a different provider for his facility management needs, but he wasn’t satisfied with the software. Everything felt disjointed — especially the customer service experience.

“I requested a demo from eSoft Planner. To me, the interface was more comprehensive and easier to work with than the other software I had been testing up until that point,” Alan said. “Everything I needed — from scheduling to communication tools — was all in one place.”

During his initial conversations with eSoft Planner, it became apparent to Alan that Mike Meszaros, the Sports Facility Expert and president of eSoft Planner, and his team were experts in more than just the software solution. They had the know-how to manage a sports facility.

More Than Just Software

From beginning to end, the process of opening Compound Sports in Tampa, Fla. took a little over a year. But the process didn’t come without its challenges. Early on, Alan and his team experienced some delays due to zoning changes and architectural issues, but Team Compound overcame those hurdles. With the help and guidance of Mike and the eSoft Planner team, Alan and Team Compound developed a first class eSoft Planner scheduling and online booking/payment process which should result in many satisfied customers.

“Within the next few days, we’ll complete our final inspection, so hopefully we’ll have our grand opening in the next few weeks,” Alan said.

Compound Sports has divided their facility into a baseball/softball area with four oversized tunnels, a pair of long cages with ALL STAR ACE 5000 video pitcher simulators and available HitTrax Technology training and gaming options and a fitness training area.

For Alan, one of eSoft Planner’s most beneficial features is the ability to track everything. When Compound Sports opens its doors in a few weeks, every athlete and/or parent, instructor and staff member that walks into the facility will have their own login. eSoft Planner will allow staff and trainers to monitor the number of people using the facility at any time, so they’re using the space as efficiently as possible. Without the software, Alan’s team couldn’t manage the connections between availability of the space and the instructor for each segment of the building.

“We basically have two businesses within one — a Parisi Speed School (our fitness training side), and our baseball or softball side,” Alan said. “Without eSoft Planner’s scheduling capabilities, our business would require much more additional staff and added expense to manage.”

Managing Compound Sports’ Diverse Demographics

Whether a client is signed up for a fitness class, taking a lesson, or renting a cage with the ALLSTAR ACE 5000 and HitTrax Technology metrics tracking system, Alan and his team know where all his clients are in real-time. This consistency of data also benefits his clients. They each have their own login so they can easily access their class rosters, schedules and space availability.

Compound Sports also benefits from eSoft Planner’s ability to manage online booking/scheduling and payment in advance. And everyone on Team Compound loves the communication features, enabling easily triggered reminder and update emails and texts to staff, instructors and parents.

“We’ll have many parents who will sign-up their children to use our facility. Most of them will value eSoft’s ability to accept online payment,” Alan said. “The software also acts as a CRM, allowing us to send emails to parents. On any given day, if the electricity goes out, we can send out one mass communication — we don’t have to get on the phone and call individuals to inform them that a class or lesson has been canceled.”

Conclusion

eSoft Planner and Mike Meszaros gave Alan and his team at Compound Sports not only the facility management tools necessary to ensure smooth operation, but also a wealth of knowledge in the intricacies of facility ownership.

“The peace of mind that Mike and his team provided throughout the process of opening our facility was invaluable,” Alan said. “I would recommend eSoft Planner to anyone that offers services to a broad clientele base within a sports or recreation environment.”

If you want to discuss how eSoft Planner can help you start your own sports business or recreation facility, contact us for a demo today!