A youth organization is a machine with many moving parts, and each part needs a volunteer (or volunteers) to ensure they are running properly. With volunteers’ priorities focused primarily on their children, organization and facilities management can sometimes fall short. That is why investing in a youth organization scheduling software is extremely beneficial to all key players in the organization.
Whether your youth organization includes indoor/outdoor court scheduling, indoor/outdoor field scheduling, or all of them combined, the benefits are endless… so take a look at a few things to consider when choosing Facility Management Software.
1. Saving Field/Court Coordinator’s Time
Field/Court Coordinator’s workload can be cut in half so they can focus on the organization’s facility maintenance. With online scheduling software, they no longer have to answer calls, texts, and emails on availability and scheduling. And, they don’t have to organize and update the calendar to avoid overbooking.
2. Gives Coaches Flexibility
In short, a coach’s first job is not coaching. Creating ease and simplicity will prevent headaches and let coaches focus on their passion, teaching children to play their sport. Most youth organization scheduling software options include various features for coaches to schedule including games and practices, as well as adding on details such as field maintenance and light requests. Coaches no longer have to worry about these details on game day, and coordinators will be aware ahead of time.
3. Customization and Organization
A field scheduling software (or court scheduling software) can be customized to fit every organization’s needs. For example, some youth organizations give each team a specified number of field/court reservations and games per season – but they don’t have a tracking system in place. The scheduling software handles this tracking, and also offers features like special field hours, restrictions on booking in advance, and rules on the amount of notice for booking and cancellations.
4. E-Commerce Capabilities
No more checks/cash exchanges and bank trips. A youth organization scheduling software allows coaches from outside organizations to reserve field/court space, and pay for it on the spot.
A Youth Organization Scheduling App Makes It Even More Mobile
Choosing a youth organization scheduling software with an app brings even more benefits into the mix. Coaches will be able to see the field schedule 24/7 and book their reservations on the spot from their phones. Finally, the app offers automated communication to send reminders to coaches on their field reservations, any updates from the organization, and more.
Run a youth organization and looking to make everyone’s jobs easier?Learn more About eSoft Planner and how it can help.
eSoft Planner is flexible, affordable, simple, and perfect for small business owners. Request your free demo today to see how we can help you consolidate effort, save time, increase revenue, and grow your business.