A youth organization is a machine with many moving parts. What’s more, each part needs a volunteer (or volunteers) to ensure they run properly. With volunteer priorities focused on the kids, organization and facilities management can fall short. That is why investing in a youth organization scheduling software is highly beneficial to all key players in the organization.
Whether your youth organization includes indoor/outdoor court scheduling, indoor/outdoor field scheduling, or all of the above, the benefits are endless. So take a look at a few things to consider when choosing facility management software.
1. Save Field/Court Coordinator’s Time
A Field/Court Coordinator’s workload can be cut in half. With online scheduling software, they no longer have to answer calls, texts, and emails on availability and scheduling. And, they don’t have to organize and update the calendar to avoid double booking. As a result, they can focus on facility maintenance.
2. Give Coaches Flexibility
In short, a coach’s first job is not coaching. Creating ease and simplicity will prevent headaches. Let coaches focus on their passion – teaching kids to play their sport. Most youth organization scheduling software options include many features for coaches to schedule. This includes games and practices, as well as adding on details such as field maintenance and light requests. Coaches won’t have to worry about these details on game day and coordinators will be aware ahead of time.
3. Customize and Organize
A field or court scheduling software can be customized to fit any organization’s needs. For example, some youth organizations give each team a set number of field/court reservations and games per season. But they don’t have a tracking system in place to keep count. Scheduling software can handle this tracking. In addition, the software offers features like:
- special field hours,
- restrictions on booking in advance, and
- rules for the amount of notice needed for cancellations.
4. E-Commerce Capabilities
No more checks/cash exchanges and bank trips. A youth organization scheduling software allows coaches from outside organizations to reserve field or court space, and pay for it on the spot.
A Youth Organization Scheduling App Makes It Even More Mobile
Choosing software with an app brings even more benefits into the mix. Coaches will be able to see the field schedule 24/7 and book their teams from a phone or tablet. Finally, the app offers automated communication. That is, it sends reminders to coaches on their field reservations, any updates from the organization, and more.
Do you run a youth organization? Are you looking to make everyone’s jobs easier?Learn more about eSoft Planner and how it can help.
eSoft Planner is flexible, affordable, simple, and perfect for small business owners. Request your free demo today. We can show you how to consolidate effort, save time, increase revenue, and grow your business.