Park and Pavilion Scheduling Software Transforms City Rentals

Parks and pavilions are known as familiar public places for family gatherings, birthday parties, weddings, and more. However, the general public either doesn’t know the process exists or doesn’t understand the complexity behind renting and securing these spots. Unanswered calls to the city, rentals or reservations lost in the shuffle, and more can occur. This is why more and more cities are using park and pavilion scheduling software.  

Here are just a few of the benefits to make the switch worth it: 

Revenue Source 

Many aren’t aware that booking time at parks and pavilions is an option. Some cities don’t even offer it. People use those public locations with no guarantee of availability, and local taxes cover any and all expenses. With park and pavilion scheduling software, cities can charge small fees for guaranteed reservations. They can then put that profit toward maintenance and additions to each park and pavilion without going through the state or city tax systems. 

Staff Communication

If the park or pavilion could be reserved, many cities have an outdated tracking system that often leads to miscommunication. To avoid a mix-up, some cities use park and pavilion scheduling software as a centralized calendar for the staff. This way, the staff knows what events are happening, when to schedule maintenance, city events coming up, and more. The staff also has a central spot for all relevant information like reservation contacts.

Limit On-Duty Staff

So, it helps with communication and provides a new revenue source. In addition, it limits the number of necessary staff, clears up phone lines, and saves the city money. Now, the staff is no longer directly in charge of scheduling reservations and inputting them into a staff-wide or city-wide calendar. Instead, park and pavilion scheduling software will let residents book their own reservations online, 365 days of the year. 

Additional Features That Make This an Easy Decision

Overall, park and pavilion scheduling software has huge benefits to the city staff that handle its management and maintenance. Further, there are smaller features that make massive changes to the internal operations that we would like to note. 

Documentation Collection 

Before even allowing access to the booking platform, the scheduling software can require documentation – protecting the city and the public. This can include insurance documentation, liability waivers, special licenses (especially for events that may include food and alcohol), and more. 

Scheduling Restrictions

Based on preferences and city rules and regulations, staff can set specific restrictions through the software that limit booking ability. This can include things like time limits for specific events, set park and pavilion hours, blocked days for maintenance, how far in advance they are able to reserve, and how much notice the city needs prior to the event. 

Set Pricing Structure

The scheduling software allows a variety of options when it comes to pricing. Cities can choose to bill based on event type, hours of the reservation, who/what is booking the spot, how many people will be attending, the location being used (a specific spot in the park), and more. It even allows the ability to add on charges based on event type (larger events like weddings may include a clean-up or maintenance fee). 

If you are on the hunt for a park and pavilion scheduling software that fits all of your needs, learn more about eSoft Planner.

eSoft Planner is flexible, affordable, simple, and perfect for small businesses and organizations. Request your free demo today to see how we can help you consolidate effort, save time, and increase revenue.