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Spring Break Camps

With spring break right around the corner, hundreds of kids will be home from school for a week and looking to have some fun!  Many parents, though, still have to work and are in need of a solution.

This is where your sports facility can save the day!  Spring break camps are extremely popular for families with school-aged children.  Your facility provides kid-friendly entertainment during the day and you an opportunity to generate additional revenue.

Read our blog posts to learn more about the benefits of spring break camps and how you can customize and implement them for your facility.

Use Sports Camp Software to Manage Your Camps

Unlocking Potential: How Sports Camp Software Boosts Your Success

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Organization is one of the most essential parts of managing your camps. Your camp organization is heavily influenced by aspects like registration lists and communications. Sports camp software can help you successfully organize your camps, while also benefitting you in multiple ways. In this blog post, we analyze the different ways sports camp software can benefit your facility, no matter the sport. 

How Sports Camp Software Will Benefit You

First, increase your profitability greatly with programming like camps and classes. Compared to a rental or single lesson, your camps will have more registrants. All of these registrants will pay to join the camp. For example, say a field rental is $200. Even if your camp registration is $20 per registrant, a list of 20 registrants will still make you double what a field rental would be. 

Your camps can also improve your cash flow. We recommend anyone offering camps require an upfront payment. Therefore, clients will pay you now when registering for a camp that takes place in the summer. This money can be used for operations, marketing, or anything else you need ahead of time. 

Another benefit is the flexibility of camp seasons. Although most camps take place during spring or summer breaks, you can offer them all year. This means you will have a stream of profit no matter the season, which can be good during your slower seasons. Camp availability throughout the year can also introduce you to new clients, who might not be as free during the typical camp times. You can market your facility by hosting external sports camps for the community.

Also, you will improve your communication with clients. Our software sends out automated communications – both order confirmations and reminders. Not only does it decrease the number of no-shows, but it also doesn’t require any more time out of your busy schedule. Send out marketing communications to clients about camps they might be interested in. All of these can grow the relationship between you and your clients. 

For More Information

Sports camp software can be very beneficial in many ways for your facility, from increasing cash flow to improving communications. Increase your cash flow today with a custom demo of our software.

Spring Break Camps

Spring Break Camps

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Benefits of Spring Break Camps

Sports facility owners, did you know hosting spring break camps can make you a hero?  With spring break right around the corner, hundreds of kids will be home from school for a week and looking to have some fun!  Many parents, though, still have to work and are in need of a solution. 

This is where your sports facility can save the day!  Spring break camps are extremely popular for families with school-aged children.  Your facility provides kid-friendly entertainment during the day and you an opportunity to generate additional revenue. 

To maximize revenue potential, keep your camps generic and centered around fun rather than limiting yourself to a specific type of athlete.   Offering a generic “multi-sport” camp for younger ages allows you to appeal to a broader audience. 

Start here, then expand your camp options to target more specific audiences if you’d like.  For example, some facilities create a sports-specific camp, but limit this to an older, more mature age group.  These are great for athletes preparing for tryouts, wanting to stay sharp in the off-season, or getting some extra practice during the break.

Consider Your Space and Instructor Availability  

As a general rule, 15 campers to every 1 instructor is the maximum ratio, but this can vary depending on the type of camp.  For “generic” camps, a higher kid-to-instructor ratio may work better to allow games and activities to be more engaging.   

For “sport-specific” camps, both clients and instructors may prefer smaller ratios so attention to form and skills can be a top priority.  The amount of student-to-instructor training in these camps can have a significant impact on its appeal. 

Camp Duration

Keep in mind the duration of each camp when choosing your enrollment numbers.  Depending on your space and instructor availability, you may choose to offer camps for a full week, every other day, or offer morning and afternoon sessions.  Some eSoft Planner clients even allow campers to decide how many days to attend during the week.  

Price

All of these variables — limiting enrollment, space and instructor availability, duration — impact pricing for your camp.  In addition to the cost of space, instructor pay, etc., consider any “behind the scenes” costs.  Items like t-shirts, water bottles, and bags are great for marketing, but also add to your cost. 

And because you’re planning in advance, you can offer an “early-bird” discount to draw attention and increase appeal.  Also, don’t forget to create a sense of urgency — “early bird pricing ends soon!”.  Planning in advance makes scheduling easier and gives you much-needed flexibility.

Now is the time to reach parents; so build a plan and promote, promote, promote!

Learn More About eSOFT PLANNER
eSOFT PLANNER is flexible, affordable, simple, and perfect for small business owners.  Request your free demo today to see how we can help you consolidate effort, save time, increase revenue, and grow your business.
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