A Smarter Approach to Pool Check-In For Swim Clubs
Managing a pool facility comes with many moving parts, and few are as critical as handling member and guest access. Long lines, crowded gates, and confusion over who can enter create stress for both staff and members. Without a reliable system, swim clubs risk losing revenue and compromising safety. eSoft Planner offers a streamlined solution that keeps pool check-in simple, secure, and efficient.
Instant Membership Verification
Ensuring that only active members are allowed entry can be a challenge. As a result, staff often double-check payment records or manually update access lists, slowing down the check-in process. eSoft Planner automates this entirely, instantly confirming the status of each membership as a member arrives. The system immediately flags past-due or inactive accounts, stopping unauthorized access before it becomes an issue.
These benefits include:
- Staff save time and reduce manual checks
- Membership payments are automatically linked to status
- Members enjoy a fast, frictionless entry experience
Controlled Guest Access
Managing guests can be trickier than managing members. Pools often allow guests through passes. However, without a way to track and limit them, overcrowding can quickly occur. eSoft Planner enables you to automatically enforce rules for guest access.
You can set:
- Maximum number of visits per guest
- Member purchase limit
This ensures a safer, more enjoyable experience for everyone while protecting revenue generated from guest passes.
Check Out & Access
Accurate occupancy counts are essential for maintaining safety and comfort in your facility. Without a proper check-in system, staff can’t always know who is still in the pool. eSoft Planner makes check-out as seamless as check-in.
This allows your team to:
- Keep accurate occupancy numbers at all times
- Prevent overcrowding during peak hours
- Plan staffing and pool usage more effectively
Real-Time Insights
Understanding how your facility is being used is critical to smart management. With eSoft Planner, every check-in and check-out is logged in real time. Staff and managers can see occupancy levels and member activity at a glance, enabling better decisions about staffing, programming, and safety measures.
These include:
- An immediate view of who’s in the pool
- Data-driven decisions for volunteer scheduling and program planning
- Better tracking of guest pass usage and peak periods
Make Pool Check-In Effortless With eSoft
From automated membership verification to controlled guest access, time-based checkouts, and real-time reporting, eSoft Planner transforms pool management into a smooth, hassle-free operation. Volunteers can focus on providing a great experience for members, occupancy limits are easier to maintain, and revenue streams are protected without extra work. Streamline your pool check-in process and see the difference it makes. Schedule a demo of eSoft Planner today to experience a smarter way to manage your facility.
