eSoft Planner
TENNIS SCHEDULING SOFTWARE
The best software for tennis academies can do it all, from scheduling camps, clinics and lessons to tracking inventory for your pro shop and manage your staff. Whether you’re just renting a few courts or are running an academy with hundreds of members, eSoft Planner tennis scheduling software can manage your entire operation. Because this tool was built with the needs of a tennis facility in mind, it will save your staff hours of admin work and headaches, and will boost your revenue with better customer service and with unique marketing tools. It’s web-based, easy to use, secure, and completely affordable.
ALL OF OUR TENNIS
PACKAGES INCLUDE
- Flexible facility setup
- Client relationship management
- Unlimited locations for scheduling
- Prevents double bookings
- Marketing tools
- Lesson Management
- Time Clock in/out
- Employee Commission Tracking
- Customer Interest Tracking
- Unlimited Reports
- Set a flexible refund policy
- Text and email notifications
- Set facility hours and closures
- Email marketing integration
- Online client self-service portal
- Set different pricing for seasons
- Restrict last-minute scheduling
- Customize advanced scheduling
- Restrict and prioritize space
- Custom permissions for staff
AVAILABLE PACKAGES
TENNIS PACKAGES
Featured
Memberships
Collect regular payments on autopilot, give members special benefits and discounts.
Learn moreClasses & Camps
Set signup deadlines, enrollment and age restrictions, schedule repeating series.
Learn moreLessons
Limit both private and semi private lessons by locations and instructor, easily run payroll.
Learn morePackages
Bundle your services together for special prices, set expiration dates and purchase-by dates.
Learn moreRetail/POS
Manage sales and inventory for concessions, pro shops and other retail, in-store and online.
Learn moreRequest Custom Demo
We customize every demo to show you the way eSoft Planner can help YOUR business.
With the Tennis Lessons Module, You Can:
- Easily view instructor availability for lessons and schedules in real-time, across your entire facility.
- Create both one-on-one and semi-private lessons.
- Set special prices for peak and off-peak hours and seasons.
- Assign instructor commission rates for each instructor and for different types of lessons.
- Allow clients to schedule and pay for lessons online at any time.
- Quickly add staff availability for lessons, or let your staff add their own availability.
- Allow clients to pay after their lessons, if your policy allows.
- Give staff the ability to view and edit their own lesson schedules online at any time.
- Automatically notify staff and clients by email when lessons are scheduled or cancelled.
- Automatically send email and text reminders, according to your staff and clients’ preferences.
- Set a cancellation policy that will automatically issue refunds in the form of a facility credit.
- Prevent double booking of both space and instructors.
- Limit lesson type by location (for example, limit pitching lessons to pitching tunnels).
- Access many custom views and unlimited reports on your lessons’ activity and revenue.
- Create staff profiles for your customers to view.
- READ MORE ABOUT LESSONS
With the Tennis Rentals Module, You Can:
- Decide which scheduling locations in your facility to make rentable.
- Easily view rental availability and schedules in real-time, across your entire tennis facility.
- Set special rental prices for peak and off-peak hours and seasons.
- Allow clients to schedule and pay for rentals online at any time.
- Allow clients to pay after their rentals, if your policy allows.
- Automatically notify clients by email when rentals are scheduled or cancelled.
- Automatically send email and text reminders for upcoming rentals, according to your clients’ preferences.
- Set a cancellation policy that will automatically issue refunds in the form of a facility credit.
- Automatically prevent double booking of space.
- Limit advanced scheduling for rentals.
- Access many custom views and unlimited reports on your rental activity and revenue.
- READ MORE ABOUT RENTALS
With the Tennis Memberships Module, You Can:
- Make your memberships available for purchase online.
- Charge tennis academy members automatically for their services each month – no more chasing down regular monthly payments.
- Distribute monthly benefits, such as lessons, classes, clinics and rentals, to your members as part of their memberships.
- Assign members to various client groups, and automatically change those groups when the memberships ends.
- Give special discounts on other facility services to members.
- Make your memberships open-ended so that recurring billing continues until they cancel their membership.
- Create private memberships that must be purchased through staff only.
- View unlimited reports on membership revenue and usage.
- READ MORE ABOUT MEMBERSHIPS
With our Tennis Camps & Classes Module, You Can:
- Allow clients to view, register and pay for tennis camps, classes and clinics online at any time.
- Set up events to be one-time, or recurring.
- Decide whether upfront payment is required for all sessions, or if clients can pay per session.
- Set enrollment fees, sign up deadlines, age requirements, and minimum and maximum number of participants for each camp or class.
- Assign employees and locations to each camp or class, and set employee commissions for working the camp or class.
- Optionally allow clients sign up for a waiting list.
- Show or hide remaining available spots.
- Automatically send notification emails to the camp or class manager when a client enrolls.
- Automatically send reminder emails or texts to clients and staff before the event.
- Set a cancellation policy for each event that will automatically issue refunds in the form of a credit that can be applied toward other services at your baseball academy.
- View reports on schedules, spots available and filled, registrants, instructors and more.
- Organize camps and classes by category.
- Manage employee’s schedules by individual class or camp session.
- Quickly create an email list for everyone enrolled in a camp or class.
- READ MORE ABOUT CAMPS & CLASSES
With the Tennis Packages Module, You Can:
- Create packages with any combination of tennis lessons, rentals or clinics (depending on which modules you use for your business).
- Make your packages available for purchase online.
- Customize purchase-by dates and expiration dates for each package.
- View unlimited reports on package revenue and usage.
- View how many credits your clients have used, and how many they have left.
- Automatically send real-time email notifications for package purchases, as well as for when the services included in the package are scheduled
- READ MORE ABOUT PACKAGES
With The Tennis Retail/Point of Sale, You Can:
- Create products, including those created from multiple ingredients.
- Track inventory and receive reorder notification emails when products are getting low.
- Set up pre-paid accounts for your clients.
- Easily integrate with credit card scanners and touch-screen monitors.
- View unlimited reports on product sales, inventory, revenue and more.
- Optionally sell all your products online as well as in-store.
- Create custom discounts for individual products, product categories or for specific orders.
- Set up multiple locations and multiple cash drawers.
- Apply multiple attribute lists to any product (for example: color, size and material).
- Attach additional charges or discounts to any product attribute.
- Easily edit the quantities of products in the cart.
- Refund entire purchases or single products individually
- READ MORE ABOUT POINT OF SALE
With the Softball Team Management Module, You Can:
- Create a team’s schedule of games, practices and other events and make it viewable to all team members.
- Create and manage team rosters, including the invitation and tryout process.
- Accept payments from players on an individual or reoccurring basis (monthly, bi-monthly or quarterly).
- Let players opt in to automated email reminders for approaching payment deadlines and scheduled events such as practices and games.
- Book and pay for facility rentals and instructor-assisted practices on the team’s behalf.
- Create and manage a team budget, and choose whether to make it visible to the team.
- Create a basic web site with the team’s schedule, directions to games and more.
- Email all the players on the team at once using the team’s Message Center.
- Publish documents for the entire team to view and download, and keep track of players’ personal documents in the File Manager.
- Obtain electronic approval on team agreements/contracts.
- Accept electronic payment from teams for use of the Team Management module, and generate revenue for your facility.
- READ MORE ABOUT TEAM MANAGEMENT
Consulting
- Camp programs, these include marketing material, emails, lessons, needed supplies and how to successfully have the camp
- Training on eSoft to make sure you are using all the benefits
- Connections- we have a strong vendor network that we will share with you
- eSoft Store – this will allow you to sell items like Marucci without keeping any in inventory. We will drop ship directly to you when you sell one to your customer
- Set up – we will get you set up with Meritus for credit card processing at no additional fee
Add-Ons
Upsell
With the Upsell Module, clients can conveniently add and pay for additional products and services that they want to add to rentals, lessons or classes. This can be really useful for portable pitching machines, video analysis, or any other product or service that clients can opt to add for an extra charge.
Consulting
Want personal, detailed advice from one of our experienced business coaches as you set up your tennis academy with eSoft Planner? Add consulting to your plan for a one-time cost. In addition to business coaching, consulting for tennis academies entitles you to full access to several successful camp program packages, including full schedules, workouts, marketing materials and more, that fit the needs of your unique facility.
Web Store
eSoft Planner’s web store software can take your existing retail store and move it online, opening your business up to a whole new market. Making the merchandise in your pro-shop or spirit shop available online as well as in-store also adds convenience for your existing clients. eSoft Planner’s web store is secure, affordable, and user-friendly. It’s also completely integrated into the same system you use to schedule and accept payment for your other services.
Request a Customized Demo for Your Business!