Web based music lesson and class scheduling software, by eSoft Planner, takes every aspect of your music
business online and into real-time. Class schedules and instructors’ private music lesson availabilities
are posted online for your members to see. Students can schedule and pay online for music lessons, memberships,
and packages at their convenience-24/7; which means you can be making money while you sleep!
eSoft Planner’s web based software not only offers simplicity to your clients; it also provides extreme
convenience and flexibility to music academy administrators and employees. Music instructors can create
and manage their schedules online, while remaining constantly connected through automatically generated
emails that notify of lesson reservations and cancellations. Administrators have the ability to manage
their music academy without even stepping foot in the facility! eSoft Planner’s web based music lesson
and class scheduling software makes every aspect of your business virtual so it can be managed from any
web browser, any time.
How Will Our Online Music Lesson and Class Scheduling Software Streamline the Operations of Your Music Academy?
Member Management
Through any of our modules, eSoft Planner will build your all-important online database of current, past and
prospective members that can be accessed from any web browser. But it goes beyond that:
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Member Interest Tracking: Our online software tracks and stores your members’ interests so you can
use that information to build your music business.
Member Interactions: The key to keeping members loyal is regular interaction, but we are so busy
these days that it’s easy to miss opportunities to connect. eSoft Planner manages your calendars online
so you never miss an appointment or follow up call again. You can access your music instructors’
calendars at any time and even add lessons for them.
File Manager: We are living in a paperless world, and yet many of us still have those dinosaur
filing cabinets taking up space. Our built-in file manager will store all of your documents online; no
more searching through piles of paper to find what you need. Just scan the document and upload it into
its virtual place; it will be there when you need it.
Automated Email System: Save on your printing and postage costs – our automated email system
confirms members’ purchases and reservations, and then reminds them of upcoming music lessons or
other engagements. This system drastically reduces cancellations and missed music lessons; saving
you time and money.
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Employee Management
All of our modules allow you to manage employee schedules and information online. You can view employee
calendars anytime, anywhere, and there’s more:
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Hourly Scheduling: Keep your team on track by making their schedules available online. No
more phone calls wondering whether it’s their day to work; they can pull up their schedule from
their own web browser. You can even create repeating weekly schedules; making the input process
even simpler.
Time Tracking: Employees can clock in and out via eSoft Planner and you can even set up
multiple job classifications with different hourly rates for each employee. All timecard
information is stored online, allowing payroll to be generated automatically by the software.
eSoft Planner automatically records the time and IP address so any verification issues are
eliminated.
Employee Commissions: Commission rates can be assigned to employees for performing
music lessons, camps and classes. Various options are available for lessons; including Flat
Rate, Facility Flat Rate, and Percentage commissions; while camps and classes offer a Per
Day commission option. Commissions appear in the payroll report and can be exported for the
use of third party payroll services.
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Marketing
You have the attention of your members while they are scheduling their business with you; make
the most of it! E-marketing is critical to success in today’s business world. eSoft Planner’s
E-Marketing feature can help you build your swim club business.
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Email Marketing: Many organizations pay a third party to generate and distribute marketing
emails, but eSoft Planner includes this capability FREE with our core software. eSoft Planner tracks
the contact information for all new members and allows you to input other contacts when developing your
email database. Just choose one of our email templates, input your message, and choose your
distribution list. We’ll do the rest!
Member Messages: eSoft Planner allows you to customize messages that members will see from
their online accounts. These messages can be updated anytime and provide touch points that allow
you to share information about events, specials - anything you want your customer to know about.
Marketing Reports: eSoft Planner provides nearly a dozen marketing reports that track revenue
by client, demographics, marketing campaign efficiency, and so forth.
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Want to streamline your business operations and start saving money today? Contact us or call PPC Communications at
(513) 791-4940 to find how we can best serve your business, save you money and help you grow.
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